LTC Encounter Reporting

LTC Data Warehouse

WAMS User ID

On-Line HSRS LTS Module Reports

The data available at this site comes from the Human Services Reporting System’s LTS Module. The LTS Module is a system to collect data on clients receiving publicly supported services for long term care under contract with County Departments of Human Services or Community Programs. Data collected include type of service, units and costs.

For reporting purposes, a client is an adult or child who participates in the Community Options Program or one of the Home and Community Based Waivers that serves elderly or people with a developmental or physical disability. 

The ICF-MR In-Facility Report allows counties to monitor the utilization of facilities for the persons with developmental disabilities for whom they are responsible.  The report includes patient days, number of persons receiving no active treatment determinations, and number of deaths.  The data in the report comes from claims submitted by facilities to the state Medical Assistance Program.

The ICF-MR Community Placement Report allows counties to monitor certain data for persons they have relocated in the ICF-MR Restructuring Initiative.  The report includes clients served, community days, persons returned to facilities, and deaths. The data comes from data entered by the counties into the Human Services Reporting System and from claims submitted by facilities to the state Medical Assistance Program.

The client data at this site is updated monthly, however, this does not mean that all of the data is current. At a minimum, county agencies are required to enter data quarterly and within 60 days of the service. For example, if information is needed for the January through March quarter, it is best to wait until at least the first of May (or later) in order to get the most current data.  All data is final by May of the following year.  For example, costs reports for 2005 would be available in May, 2006.

At this time, appropriate county staff may have access to their own county's detailed data. If you do not have an ID and password, contact the HSRS help desk (608) 266-9198 to obtain an application form for an ID and password.

LTS COST REPORTS 

Contain by waiver program type:

• unduplicated client counts
• costs
• days of service
• costs per day
• units
• costs per units

LTS SPC REPORTS

Contain by SPC/service:

• unduplicated client counts
• costs
• days of service
• costs per day
• units
• costs per units

ICF-MR IN-FACILITY REPORT 

• patient days
• NATs
• deaths by county

ICF-MR COMMUNITY PLACEMENT REPORT

• unduplicated client counts
• programs
• clients served
• community days
• DD Level - returned to care
• NAT - returned to care
• deaths   

These reports are also offered in Excel Worksheets.

For more information or to offer suggestions or comments, contact HSRS SOS Desk at 608-266-9198.

Last Revised: January 13, 2011