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Civil Rights Compliance Plan Resources

Data Collection

To complete the Civil Rights Compliance Plan, you will need access to data concerning employees and program participants. The following sources may assist you in your data collection efforts.

  • Disability data collection, aggregate number of the recipient’s employees with disabilities.
    • Information on the disability of an individual employee is confidential and voluntary. However, reporting only the aggregate number without individual employee identification does not violate confidentiality requirements.
  • Race and ethnicity data collection, race and ethnicity of employees and participants.
  • Limited English Proficiency Data Collection
    • Please see Limited English Proficiency Requirements Section in this web page.

Affirmative Action Plan

Affirmative Action Plan Requirements are no longer a part of the Civil Rights Compliance Plan Requirements. Contractors and vendors of DHS that are required to submit an Affirmative Action Plan to comply with the Wisconsin Contract Compliance Law, Ch. 16.765, Wis. Stats., and ADM 50, please see the Instructions for Vendors: Affirmative Action Requirements, on the State of Wisconsin VendorNet web site. Contractors and vendors should refer to their signed contract for specific instructions for complying with the Affirmative Action Plan Requirements. Effective as of January 1, 2010, the Affirmative Action Plan is no longer a part of the Civil Rights Compliance Requirements.

Equal Opportunity Requirements

Customer Service Population Analysis. To complete this analysis you must first determine what segment of the county or a multi-county population best represents your potential customers. Following are data sources that may be useful in completing this analysis:
  • This is the Wisconsin Department of Administration, Division of Intergovernmental Relations Link to the U.S. Census and population information data, i.e. Demographic Service Center Home, Census 2000 Basic data, Demographic Services Center Staff, etc. http://www.doa.state.wi.us/dir/wisconsin/index.html
  • This is the U.S. Census Bureau, United States Department of Commerce Home Page. To get to the census data by county select "American FactFinder". Then choose one of the items from the "Show Me" drop-down list under "Basis Fact". After identifying the state and county, click on GO. http://www.census.gov/
  • The Human Services Resource System (HSRS) database contains information beginning with the Year 2000 regarding participants served or currently being served in AODA, Mental Health, Physical Disabilities, Developmental Disabilities, and the Elderly programs.   http://www.dhs.wisconsin.gov/civilrights/CRC/HRSA-Disability.xls. 
  • Equal Opportunity Policy Statements and Notifications
  • Access to Services
    • http://www.access-board.gov/adaag/html/adaag.htm#purpose. Information about the elimination of physical barriers in facilities that serve persons with disabilities is available. Compliance to ADA Accessibility Guidelines (ADAAG) is necessary for any new building or any renovation a recipient may undertake to an existing building.
    • The Wisconsin Programs and Services Access Self-Assessment Checklist is a tool to assist entities to evaluate the physical accessibility to their programs, services, activities, and facilities. The self-assessment was developed through a joint effort of the DCF, DHS, and DWD. The self-assessment checklist incorporates required elements of Section 504 of the Rehabilitation Act of 1973, and the Americans with Disability Act of 1990 (ADA). Completing the checklist in itself does not guarantee compliance with the requirements of the ADA or Section 504 of the Rehabilitation Act. Entities must demonstrate a good faith effort in meeting these requirements by documenting the steps it will take or taken to address those barriers identified. For a complete checklist, refer to the Wisconsin Program and Services Self-Assessment Checklist. The facility assessment should be treated as a record to be kept on the recipient's files available for a desk review or an on-site visit by DCF, DHS, or DWD.
  • Discrimination Complaint/Grievance Procedure.
  • CARES Race and Ethnicity Statistics by Calendar Year -- 2005, 2006, 2007, 2008, 2009
    The CARES Race and Ethnicity statistics counts are unduplicated by calendar year. This Excel spreadsheet includes statistic categories for Race, Ethnicity, Language and Disability for individuals in the CARES system. To view the desired data, select the category tab at the bottom of the Excel spreadsheet and scroll to your county. Individuals are counted only once, regardless of the number of months of eligibility for a given program, the number of programs for which they were eligible or multiple periods of eligibility throughout the year. Race and ethnicity information is provided voluntarily, therefore, there are those that chose not to provide that information to their CARES worker. Those individuals are listed under "Unknown". Gender counts are included in both Race and Ethnicity tabs. Additionally there is a State tab that provides state totals for each category.

Limited English Proficiency Program (LEP) Requirements

As a recipient, you are required to establish a language access policy and procedures to be implemented as specified in the CRC requirement for the period of January 1, 2010 - 2013.

Technical assistance

Technical assistance information is provided in Section H, page 5 of the Instructions and Format for  the Civil Rights Compliance Plan.  Additionally, the same information can be found in:

    • DWD (this page is password protected for DWD partners)
    • DHS 

     Last Revised: November 19, 2012