Civil Rights Compliance Plan Resources
To complete the Civil Rights Compliance Plan, you will need access to data
concerning employees and program participants. The following sources may assist
you in your data collection efforts.
- Disability data collection, aggregate number of the recipient’s employees with
Information on the disability of an individual employee is confidential and
voluntary. However, reporting only the aggregate number without individual
employee identification does not violate confidentiality requirements.
- Race and ethnicity data collection, race and ethnicity of employees and participants.
- Limited English Proficiency Data Collection
Please see Limited English Proficiency Requirements Section in this web
Affirmative Action Plan
Affirmative Action Plan Requirements are no longer a part of the Civil
Rights Compliance Plan Requirements. Contractors and vendors of DHS that are
required to submit an Affirmative Action Plan to comply with the Wisconsin
Contract Compliance Law, Ch. 16.765, Wis. Stats., and ADM 50, please
see the Instructions for Vendors: Affirmative Action Requirements, on the State
of Wisconsin VendorNet web site. Contractors and vendors should refer to their signed contract for
specific instructions for complying with the Affirmative Action Plan
Requirements. Effective as of January 1, 2010, the Affirmative Action Plan is
no longer a part of the Civil Rights Compliance Requirements.
Equal Opportunity Requirements
Customer Service Population Analysis. To complete this analysis you must
first determine what segment of the county or a multi-county population best
represents your potential customers. Following are data sources that may be
useful in completing this analysis:
- This is the Wisconsin Department of Administration, Division of
Intergovernmental Relations Link to the U.S. Census and population
information data, i.e. Demographic Service Center Home, Census 2000 Basic
data, Demographic Services Center Staff, etc. http://www.doa.state.wi.us/dir/wisconsin/index.html
- This is the U.S. Census Bureau, United States Department of Commerce Home
Page. To get to the census data by county select "American FactFinder".
Then choose one of the items from the "Show Me" drop-down list
under "Basis Fact". After identifying the state and county, click
on GO. http://www.census.gov/
The Human Services Resource System (HSRS) database contains information
beginning with the Year 2000 regarding participants served or currently
being served in AODA, Mental Health, Physical Disabilities, Developmental
Disabilities, and the Elderly programs. http://www.dhs.wisconsin.gov/civilrights/CRC/HRSA-Disability.xls.
Equal Opportunity Policy Statements and Notifications
- Translation of the model Equal Opportunity Policy, Limited English
Proficiency Policy, and Complaint Policy and Procedures are available
in Hmong and Spanish.
- Access to Services
Information about the elimination of physical barriers in facilities that
serve persons with disabilities is available. Compliance to ADA
Accessibility Guidelines (ADAAG) is necessary for any new building or any
renovation a recipient may undertake to an existing building.
- The Wisconsin
Programs and Services Access Self-Assessment Checklist is a tool to
assist entities to evaluate the physical accessibility to their programs,
services, activities, and facilities. The self-assessment was developed
through a joint effort of the DCF, DHS, and DWD. The self-assessment
checklist incorporates required elements of Section 504 of the
Rehabilitation Act of 1973, and the Americans with Disability Act of 1990
(ADA). Completing the checklist in itself does not guarantee compliance with
the requirements of the ADA or Section 504 of the Rehabilitation Act.
Entities must demonstrate a good faith effort in meeting these requirements
by documenting the steps it will take or taken to address those barriers
identified. For a complete checklist, refer to the Wisconsin Program and
Services Self-Assessment Checklist. The facility assessment should be
treated as a record to be kept on the recipient's files available for a desk
review or an on-site visit by DCF, DHS, or DWD.
- Discrimination Complaint/Grievance Procedure.
- CARES Race and Ethnicity
Statistics by Calendar Year -- 2005,
The CARES Race and Ethnicity statistics
counts are unduplicated by calendar year. This Excel spreadsheet includes
statistic categories for Race, Ethnicity, Language and Disability for
individuals in the CARES system. To view the desired data, select the
category tab at the bottom of the Excel spreadsheet and scroll to your
county. Individuals are counted only once, regardless of the number of
months of eligibility for a given program, the number of programs for which
they were eligible or multiple periods of eligibility throughout the year.
Race and ethnicity information is provided voluntarily, therefore, there are
those that chose not to provide that information to their CARES worker.
Those individuals are listed under "Unknown". Gender counts are
included in both Race and Ethnicity tabs. Additionally there is a State tab
that provides state totals for each category.
Limited English Proficiency Program (LEP) Requirements
As a recipient, you are required to establish a language access policy and
procedures to be implemented as specified in the CRC requirement for the period
of January 1, 2010 - 2013.
- Oral Interpretation.
State Contract for Telephone Interpretation
- LEP “I Speak” Poster
- HHS offers guidelines for "safe harbors" which you should
consider in planning for the translation of written documents.
- LEP Customer Service Language Access Analysis
- Demographic data sources
- A more recent LEP data analysis conducted by the demographers in DHS
utilizing the Data Set: 2007 American Community Survey 1-Year
Estimates of Language Spoken at Home by Ability to Speak English for
the Population Five Years and Over indicates that the largest LEP
groups in the state continue to be Spanish and Hmong. These databases
will help entities to determine the languages spoken at home that are
considered linguistically isolated for the state.
- Other Data Resources. Depending on the recipient’s eligible customer
population, the recipient will need to refer to data sources beyond the 2000
- Census data http://censtats.census.gov/pub/Profiles.shtml
Tables on Language Use and English Ability: 2000 Census
- Refugee Population, Statistics, and Census Data for Wisconsin
- The Refugee Assistance Services Program Section tracks the number of
refugee groups in Wisconsin. These statistics can be used by agencies
for planning and programming services delivery as well as to prepare
grant proposals. Some of the documents on the Website are provided in
Microsoft Excel or Microsoft Word format. For those who do not have
these programs, Microsoft provides a free Excel Viewer and a
Viewer for download. The Adobe Viewer for PDF files is also available
as a free download.
- Wisconsin's Refugee Population
Arrivals, FFY 2009 (PDF, 22 KB)
Arrivals, FFY 2010 (PDF, 11 KB)
Population in Wisconsin Map (PDF, 24 KB)
Refugee Population Chart by Consortium and County; CY 2005-2009 (PDF,
program funding chart showing changes in the funding levels, actual
and projected through 2011 (PDF, 12 KB)
Action Plan Funding Allocation Chart (PDF, 20 KB)
from a variety of nations around the world have been resettling in
Wisconsin since 1975. This chart contains a breakdown of the total
refugee/immigrant population in Wisconsin (by county and ethnic
country of origin) from 1975 through January, 2009 (PDF,
- Wisconsin Hmong Population and Hmong
Mutual Assistance Associations (PDF, 249 KB)
- Migrant Workers data
- Hispanic/Latinos Population Age 55+ in Wisconsin Counties
(PDF, 65 KB)
- Census Bureau's 2008
Population by Race (PDF, 72 KB)
Technical assistance information is provided in Section H, page 5 of the
Instructions and Format for the Civil Rights Compliance Plan.
Additionally, the same information can be found in:
(this page is password protected for DWD partners)
November 19, 2012