DDES Memo Series 2007-08
To: Listserv
For: Area Administrators/Assistant Area Administrators
Bureau Directors
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
Licensing Chiefs/Section Chiefs
Tribal Chairpersons/Human Services Facilitators
From: John Easterday, Interim Administrator
Division of Mental Health and Substance Abuse Services
Subject: Application for grant funding to provide peer-based training
and technical assistance funding for Coordinated Service Teams (CST)
across the state
Document Summary
The state is seeking one county or tribe to take the lead on
coordinating and providing peer-based technical assistance (TA) and
training for CST sites across the state. The selected county or tribe will
also manage contract expenditures related to the training and technical
assistance needs of selected sites, monitor contract performance, and
ensure completion of reports back to the Division of Mental Health and
Substance Abuse Services.
This memo describes an opportunity for a county or tribe to provide or
contract for the statewide coordination and provision of technical
assistance for an estimated 30 (CST)'s under the guidance of a CST Project
manager at the (DMHSAS) in the Department of Health and Family Services.
The county to be selected will collaborate with DMHSAS and other state
agencies on CST development; conducting CST consultation with CST
agencies; coordinating program reviews of CSTs; and developing and
supporting a cadre of skilled practitioners and family members to
implement a statewide CST training and technical assistance plan.
Background
The total amount of funding available to a county or tribal agency to
fulfill the responsibilities outlined in this document is $192,800 for a
period of one year, October 1, 2007 to September 30, 2008. Funding may be
available for up to five years depending upon satisfactory annual outcome
reviews and availability of funds. Application for this funding is not
limited to a county or tribe currently receiving Integrated Services
Project or Coordinated Services Team funding. However, the successful
applicant will demonstrate experience and knowledge of Coordinated Service
Team development. Using their expertise the county/tribe will develop and
maintain a cadre of experienced consultants, able to provide training and
TA across the State of Wisconsin.
These funds may be used by the county or tribe only for the following
purposes and under the following service conditions:
- Development of a wraparound system of care in Department selected
sites, for children and families involved in the child welfare,
substance abuse and mental health systems, utilizing the Coordinated
Services Team (CST) approach, which is a strength-based,
family-centered, coordinated system of care. (see
Appendix A)
- Training and peer to peer TA support for existing and newly
developing CST sites throughout the state that receive CST
implementation grants. Services include technical assistance and
training provided by a cadre of consultants with demonstrated
expertise, and consumer-related reimbursement for activities such as
meeting and conference attendance.
- Support for the development of CST sites that do not receive a CST
implementation grant. Services include training and technical
assistance provided by a cadre of consultants, and consumer-related
reimbursement for activities such as meeting and conference
attendance.
- Through the position of a "Project Specialist" (PS),
(required for coordination of the grant) the selected county or tribe
will fulfill the contract responsibilities as outlined below. The PS
will coordinate CST development with selected partner sites in
collaboration with the Division of Mental Health and Substance Abuse
Services (DMHSAS) and the Division of Children and Family Services (DCFS).
As part of a team with DMHSAS and DCFS, the PS is responsible for
assembling a cadre of skilled practitioners and family members
available to develop and implement a training and consultation plan
for selected sites. The PS will support several committees related to
CST and coordinate reviews of selected existing CST wraparound
projects. The PS will participate in conducting peer reviews of CST
sites which will further inform TA needs of each site. See Appendix B
for an outline of the specific responsibilities of PS.
- The PS will coordinate activities with the DMHSAS Comprehensive
Community Services (CCS) Coordinator to ensure a streamlined approach
to training and TA Bureau wide.
Instructions:
June 28, 2007: Submission of requests for grant funding need to
be at the Division of Mental Health and Substance Abuse Services by noon
June 28, 2007. The proposer must submit the original and five copies of
the proposal to DMHSAS. Please provide a proposal for each section
describing how the following sections 1 - 3 will be met. Total number of
pages for all three sections should not exceed eight pages.
July 26, 2007: Announcement of successful candidate
July 30, 2007 - August 10, 2007: Public inspection of proposals
August 4, 2007: Final date for intent to protest
August 10, 2007: Final date for written protest
October 1, 2007: Grant start-up date (depending upon available
funding)
SECTION 1: CST PROJECT SPECIALIST POSITION AND TRAINING CADRE
RESPONSIBILITIES
(85 POINTS)
a) Describe how you will provide for or contract for the position of a
CST Project Specialist for coordination of the grant across the state
covering the following:
- Relationship to your agency
- Hours and conditions of employment
- Qualifications and experience required by your agency
b) Describe how the Project Specialist will recruit a consultation
/training team (training cadre) of skilled practitioners and family
members to develop all necessary resources, training, and consultation to
implement CST process with partner sites across the state.
- Describe how the PS will develop and maintain a core training and
consultation package, utilizing existing best practice strength-based
wraparound approach emphasizing full parental involvement in all
aspects of the process; developing care plans that emphasize natural
supports and services to meet the individualized needs and preferences
of the child and family.
- Describe how the PS will recruit a training and consultation team
(training cadre) to assist in the monitoring and development of CSTs.
Describe how the agency will assure that the consultants will have
expertise in the wraparound approach, experience in implementing CSTs,
experience or knowledge of how local human service and tribal agencies
work, and will have experience in providing training and consultation
to large and small groups.
- Describe how the PS and the training cadre will guide development of
local coordinating committees and interagency agreements specifying
roles and responsibilities of partners, including development of a
shared local funding collaborative, including the use of Medicaid
through CCS or TCM.
- Describe how the PS and the training cadre will assist in developing
an individualized and tailored consultation plan for selected CST
sites based on an analysis of strengths and needs.
- Describe how the PS and the training cadre will assist in developing
a unified plan or planning process that includes court orders,
permanency planning, individualized education planning and mental
health and substance abuse planning.
- Describe how the PS and the training cadre will organize training
for child and family team members and facilitators in the wraparound
team planning process.
- Describe how the PS and the training cadre will assist each partner
site to develop a parent support and advocacy system.
- Describe how the PS will coordinate with the training cadre to
conduct site visits of CST sites to review fidelity to the wrap-around
model.
- Describe how the PS and the training cadre will support the
development of a formal financial and staff resource sustainability
plan for all current CST sites including the alignment of CST with
Medicaid funded CCS.
- Describe how the PS and the training cadre will support the
development and sustainability of a Collaborative System of Care
website.
c) Describe how the PS will participate in conducting peer reviews
with DMHSAS and DCFS staff.
- Describe how the PS will develop and review the defined outcomes and
evaluation process for CST.
- Describe how the PS will assist in coordinating annual reviews to
ensure outcomes are achieved.
- Describe how the PS will coordinate Comprehensive Community Service
programs with CST initiatives.
d) Describe how the PS will support CST related committees.
- Describe how the PS will develop agendas, maintain membership lists,
arrange meetings, prepare meeting minutes and maintain communication
with membership as necessary to prepare for successful meetings.
- Describe how the PS will attend state/tribal and national
conferences as time permits.
- Describe how the PS will assist DMHSAS and DCFS in planning for
expansion of additional Collaborative Systems of Care sites in
Wisconsin in order to expand training and technical assistance
support.
SECTION 2: BUDGET DEVELOPMENT AND TRACKING (20 POINTS)
Provide a budget proposal to include the following:
- Costs related to the position of Project Specialist (salary and
fringe benefits)
- Costs related to Training and Technical Assistance support for
existing and developing CST sites throughout the state that receive
CST implementation grants.
- Costs related to support for the development of CST sites that do
not receive a CST implementation grant.
- Costs related to administration of the grant.
SECTION 3: ADMINISTRATION and Program Review (25 POINTS)
- Describe the method to monitor your grant to assure continued
service throughout grant period.
- Describe how you will coordinate with the state consultation team to
conduct site visits of CST sites to review program fidelity.
- Describe how you will develop and review expected program outcomes
for CST sites.
- Describe how you will target technical assistance and training to
ensure uniformity with specific contract outcome expectations that
align with the values of the CST program required of CST sites.
- Describe how you will coordinate annual reviews for the CST funded
programs to ensure fidelity to the CST model and compliance with
agency data requirements.
ACTION STATEMENT: Please send your applications to:
George Hulick
Division of Mental Health and Substance Abuse Services
P. O. Box 7851, Madison, WI 53707-7851 by noon on June 28, 2007.
E-mail applications will be accepted in a Microsoft Word document attached
to an email. Send to hulicgh@wisconsin.gov
For questions regarding this opportunity, please call George Hulick at
608-266.0907 or e-mail him at the address listed above.
REGIONAL OFFICE CONTACT: Area Administrators
CENTRAL OFFICE CONTACT: George Hulick
Division of Mental Health and Substance Abuse Services
1 West Wilson Street, room 850
P.O. Box 7851
Madison, Wisconsin 53707-7851
Telephone: (608) 266.0907 or FAX: (608) 267-9392
TTY (608) 261.7800
E-mail: Hulicgh@wisconsin.gov
MEMO WEBSITE: http://www.dhs.wisconsin.gov/dsl_info/
Attachments:
Appendix A (PDF, 30 KB)
Appendix B (PDF, 53 KB)
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