DDES Memo Series
DCFS Memo Series
Supercedes DCFS Memo 2002-11and DSL Memo 2002-10
September 10, 2003
STATE OF WISCONSIN
Department of Health and Family Services
Division of Children and Family Services
Division of Disability and Elder Services
County Board Chairpersons
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
Kitty Kocol, Administrator, Division of Children and Family Services
Administrator, Division of Disability and Elder Services
Re: Advisory notification of calendar year 2004 community AIDS
This memo provides the notification of Community Aids allocations
for 2004. Counties can use this information to prepare their 2004 budgets.
The purpose of this memo is to provide you with notification of your CY
2004 Community Aids Allocations. Federal action is still pending on block
grant funding levels, including the Social Services Block Grant, for
federal fiscal year 2004 (October 1, 2003 - September 30, 2004). Community
Aids allocation levels may be revised, depending on final federal
The following information is described in this memo:
- Background on the 2004 Community Aids Allocation
--Public Participation Process Planning
--CY 2004 County Community Aids Allocation
--Community Options Program Detail
- Information on CY 2004 Community Aids Allocations
The attached schedules reflect the anticipated contract amounts for
Community Aids and other programs
Carry-over Community Aids Funds. A county can carry over up to 3%
of the following:
Basic County Allocation
Alzheimer’s Family and Caregiver Support
Community Mental Health Block Grant Services
AODA Block Grant
The AODA Block Grant Allocation and Community Mental Health Services
Block Grant Allocation funds carried over must be used for their original
purpose. The other funds become general carry-over funds and are made
available on a one-time basis after the previous years’ contract has
Carry-over Family Support Program
Per a statutory language change in the 03-05 biennial budget bill,
effective CY 04, a county can carry-over up to 5% of its Family Support
Funding. This carryover must be used for Family Support Program
Planning and Budgeting Requirements
Counties must meet the requirements in s.46.031(3)(b) for
Departmental approval of a public participation process for counties
without a citizen advisory committee. Counties without a citizen
advisory committee must use the attached updated version of Form 4
(Attachment I - Public Participation Planning Process).
Counties are required to submit to the Department a proposed budget.
See DCS Numbered Memo 95-48 for information on this process.
Finally, it should be noted that the Council on Developmental
Disabilities (WCDD), under s. 51.437(2)(a)3, Wisconsin Stats., has
review and advisory responsibilities on community budgets and plans for
programs affecting persons with developmental disabilities. The Council
will issue instructions which enable it to carry out these
ALLOCATION INFORMATION - SOCIAL SERVICES - COMMUNITY SERVICES - HUMAN
Basic County Allocation (also see CARS Lines 561 and 681)
The amounts reflect a .1689% decrease in the BCA. The BCA level
reflects our current knowledge of the federal Social Services Block Grant
funding level as a component of the BCA. If federal budget decisions
differ from our assumptions, the BCA may have to be modified.
Family Support (577)
Funding is unchanged from CY 2003.
Community Mental Health Services Block Grant (569)
This is the same amount counties received in 2003.
Substance Abuse/AODA Block Grant (570)
This allocation is the same as the 2003 level.
Alzheimer’s Caregiver Support (381)
This allocation is unchanged from 2003.
This is the sum of all Community Aids funds which are subject to county
BCA Less Match (561)
This is the BCA with the state match portion of the BCA removed. If a
county does not spend county matching funds, it is still eligible to
receive the funds identified in this column based upon reimbursable
Community Aids expenses.
Youth Aids MOE (DSS/HSD Only)
This is the Youth Aids Maintenance Of Effort level which is used in
computing the state/county match for human services and social services
State Match/County Match (681)
This amount is based upon 9.89% of all matchable funds.
IV-E Independent Living (360)
The formula for determining 2004 allocations for independent living
services utilizes 2002 data provided by counties and tribes regarding the
number of youths eligible for and receiving independent living services.
Wisconsin's 2004 Federal allocation for IL has been reduced by
approximately 21%, but this reduction may not be reflected in the contract
amount due to a one-time distribution of IL funding carried forward from
the past two years.
The attached charts provide the details for the program.
COP/COP-W (338 and 339)
These amounts are based upon the latest caseload information. The
amounts listed include the cost to continue for CY 01, 02 and 03 nursing
home relocations, and Family Care participant moves that occurred prior to
8/15/03. Increases in contract levels due to activity that occurs after
8/15/03 will either be included in the final CY 04 contracts or a contract
amendment will be processed after January 1, 2004.
Counties will no longer report COP-W program expenses on CARS Profile
382. Counties will report all COP-W expenses on CARS Profile 337. This
Profile will allocate the non-federal share and the federal share of
expenses based on the current federal percentages to CARS Profiles 338 and
CARS Profile 338 will identify and pay the non-federal share of
expenses as reported on 337. This Profile is contract controlled. The
non-federal share of expenses that exceed the COP-W GPR contract level
will roll to COP (367) for payment. The federal share of expenses will be
identified and paid on CARS Profile 339. This Profile is sum sufficient.
For purposes of this notification the state/federal percentage
calculation was .4157 (GPR) and .5843% (Fed).
Kinship Care Assessments (380) and Benefits (377)
The Kinship Care benefit allocation is computed using the most recent
case data for each local program. The formula distributes the annual
grants to counties based on the number of eligible recipients.
Brain Injury Waiver (BIW) (506) and BIW Federal ( 507)
Reimbursement for BIW (506) is based on the average daily claims, which
must be less than or equal to the state per diem rate ($180) for
program participants. The BIW Federal (507) amount includes the federal
share of any costs exceeding the state per diem rate for BIW and
the federal portion of locally matched slots.
If the average daily claim
for program participants equals less than the state per diem rate
any unused funds will be applied to the BIW federal line (local match
slots) to provide MA match during the year-end contract reconciliation.
The BIW number of slots for both lines is based on the county's caseload
as of July 1, 2003. The 2002 actual cost per day for each county was used
as the baseline and then inflated for 2004. The totals do not reflect any
local matching funds.
CIP IA (580/581)
This amount allocated on Profile 581 is based on the anticipated actual
costs with reimbursement calculated on slot per diem rates. The number of
slots is based on the county’s caseload as of
July 1, 2003.
The 2002 actual cost per day for each county was used as the
baseline and then inflated for 2004. Current rates for CIP IA include:
$125 for slots created prior to July 1, 1995; $153 for slots created
between July 1, 1995 and June 30, 1997; $184 for slots created between
July 1, 1997 and June 30, 2000; $190 for slots created between July 1,
2000 and June 30, 2001; $200 for slots created between July 1, 2001 and
June 30, 2002; $225 per day for slots created between July 1, 2002 and
June 30, 2003 and $325 per day beginning July 1, 2003.
The federal funds
included represent a county’s proportional share of the federal MA funds
which cover approximately 60% of all costs above the amount which can be
reimbursed by fully matched MA funds. The total does not reflect any local
CIP IB (564) and CIP IB Federal (563)
Reimbursement for CIP IB (564) is based on the average daily claims,
which must be less than or equal to the state per diem rate
($49.67) for program participants. The CIP IB federal (563) amount
includes the federal share of any costs exceeding the state per diem
rate for CIP IB and the federal portion of locally matched slots.
the average daily claim for program participants equals less than the state
per diem rate, any unused funds will be applied to the CIP IB federal
line (local match slots) to provide MA match during the year-end contract
reconciliation. The number of slots for both lines is based on the county’s
caseload as of July 1, 2003. The 2002 actual cost per day for each county
was used as the baseline and then inflated for 2004. The totals do not
reflect any local matching funds.
CIP II (384 and 349)
These amounts are based upon the latest caseload information and will
be updated for the final CY 04 contract. Contract value is calculated
based on CY 04 per diem of 41.86 times 365 days times number of slots a
County currently holds. For the purposes of this allocation notification
the state/federal split used was .4157 (GPR) and .5843 (Fed).
Counties will no longer report CIP II program expenses on CARS Profile
384. Counties will report all CIP II expenses on CARS Profile 347. CARS
Profile 347 will allocate the non-federal share and the federal share of
expenses based on the current federal percentage to CARS Profiles 348 and
CARS Profile 348 will identify and pay the non-federal share of
expenses as reported on Profile 347. This Profile is contract controlled.
The non-federal share of expenses that exceed the GPR contract level will
roll to COP (367) for payment. The federal share of expenses will be
identified and paid on CARS Profile 349. This Profile is sum sufficient.
NOTE: CIP II funding for Fond du Lac, La Crosse, Milwaukee Department
on Aging, and Richland Counties has been moved to the Family Care
Foster Care Continuation (365)
These funds are allocated to counties on a client-specific basis. The
dollar amount shown may change based upon the number of people served.
IMD Regular Allocation (559)
These funds are awarded to counties when they relocate a person from an
IMD to the community and the IMD bed is closed.
IMD Special Relocation/OBRA Relocation Funds (571)
These funds are available to counties for the relocation of individuals
from nursing homes or IMD’s who have a mental illness and between the
ages of 22-64.
The schedule also contains 2004 allocations for programs only available
in certain counties. The requirements for these programs are similar to
ACTION SUMMARY STATEMENT:
Counties are to use this information to prepare their 2004 budgets. The
budget for Community Aids funds is due to your Area Administrator on
December 1, 2003.
CENTRAL OFFICE CONTACT:
MEMO WEB SITE:
Area Administrators/Assistant Area Administrators
Program Office Directors/Section Chiefs
Tribal Chairpersons/Human Services Facilitators
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