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DDES Memo Series 2004-07
ACTION MEMO

Supersedes Memo Series DDES 2003-01

May 19, 2004

STATE OF WISCONSIN
Department of Health and Family Services
Division of Disability and Elder Services

To:
Area Administrators/Assistant Area Administrators
County Departments of Community Programs Directors
County Departments of Developmental Disabilities Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors

From: 
Sinikka Santala
Administrator

Re: Intoxicated Driver Supplemental/Emergency Funding Update

This memo describes the procedure for counties to request Intoxicated Driver Supplemental/Emergency funding by June 16, 2004.

The 2001 Wisconsin Act 16 [Wis. Stats. 20.435(7)(hy)] appropriated $1,000,000 for counties to cover costs resulting from a deficit in the counties’ Intoxicated Driver Program funding.

The purpose of this memo is to provide the details of how counties can apply for these funds.

Eligibility Conditions for Funding Requests from Counties

In order to qualify for supplemental/emergency funding for 2004, eligible counties must meet and document in a narrative the following criteria:

1. Collections of driver improvement surcharges, third party revenues and client fees are insufficient to cover the actual or projected cost of services.
   
2. Counties must demonstrate a good faith effort to collect surcharges, third party revenues and client fees. The request for supplemental/emergency funding should explain the rate of surcharge, third party revenue and client fee collections, efforts made by the County Treasurer's Office and Courts to ensure the maximum amount is collected, and factors that limit the collection of these surcharges, revenues and fees.
   
3. Any county is eligible to apply for this funding if projected or actual expenditures exceed projected or actual revenues. Some counties cannot risk manage their budgets, therefore, counties that can substantiate projected expenditures or projected revenues may be considered for funding awards. Any amounts appearing on Form DDE-891 must be fully described in the Narrative. Counties may want to review last year’s services provided and costs to project their funding needs for 2004.
   
4. The county’s HSRS AODA Module data must be complete and free of errors. Applying agencies should use the HSRS utilization reports located on the Internet to assist with filling out the DDE-891 form. It may be found at: http://www.dhs.wisconsin.gov/hsrs/HSRSAODAModuleReports.htm
   
5. Counties must be able to demonstrate improved IDP client outcomes by selecting or reporting outcomes from the list below.

Counties that have received supplemental funding in previous years (see attached Table A) must discuss in a narrative the level of achievement for the years 2002 and 2003 on the outcomes previously chosen. If the outcomes have declined or remained the same, discuss activities that will be undertaken in 2004 to improve the outcomes. Applicants whose chosen outcomes fall in the lower quartile (below 25 percent) of counties (see Tables B-E attached) shall set a goal of at least a five percentage point improvement for 2004. Counties that have performance outcomes above the lower quartile (25 percent and above) may set their own improvement goals on their chosen outcomes for 2004. Year 2003 HSRS data is available from Mike Quirke (608) 266-7584, quirkma@wisconsin.gov

Counties that have not received supplemental funding in previous years shall choose two outcome areas from the list below that the county plans to target in 2004. One of these two areas must be (a). This should be discussed in the narrative describing the outcomes and those activities that will be undertaken to ensure improvement on outcomes. Applying counties whose chosen outcomes fall in the lower quartile (below 25 percent) of counties (see Tables B-E attached) shall set a goal of at least a five percentage point improvement for 2004. Counties that have performance outcomes above the lower quartile (25 percent and above) may set their own improvement goals on their chosen outcomes for 2004.

1. Proportion of discharged IDP clients completing treatment (HSRS SPC End Reason)
   
2. Proportion of discharged IDP clients completing treatment who are not using alcohol/drugs (HSRS SPC Closing Status - AODA)
   
3. Proportion of discharged IDP clients completing treatment who have positive interpersonal relationships (HSRS SPC Closing Status - Family)
   
4. Proportion of discharged IDP clients completing treatment who are employed
   (HSRS SPC Closing Status - Employment)
   
5. Reduced repeat OWI offenses (from table on p. 25 or 28 of the Wisconsin Alcohol Traffic Facts Book or Driver Record Abstracts)
   
6. Other outcomes may be considered by the Division of Disability and Elder Services such as progress on treatment plan, improved motivation, positive support system, housing conducive to recovery, standard outcome questionnaire, etc.

6. The statewide average of referrals to treatment for OWI cases is 50 percent. If your county differs from the statewide average by more than 10 percentage points (39 percent or lower or 61 percent or higher), an explanation must be provided in the narrative. (See Table F. Columns 5, 6, 7, are treatment referrals.)

ACTION SUMMARY:

The following process will be used for the review and approval of the supplemental/emergency funds:

1. Counties shall submit copies of requests for funds to their Office of Strategic Finance (OSF) Area Administrator and Greg Levenick, Bureau of Mental Health and Substance Abuse Services (BMHSAS) by June 16, 2004.

2. The Area Administrator will review item(s) above and forward recommendations to approve or deny the request(s), to Greg Levenick, BMHSAS.

3. BMHSAS will review requests and prepare approvals in concert with the Area Administrator with final approval by the Administrator, Division of Disability and Elder Services (DDES).

4. Following the DDES Administrator’s approval, the contract addenda will be submitted to the responsible regional office for transmittal to the county.

*NOTE: Rural/poor counties will continue to receive priority consideration within available funds (see Table G.)

REGIONAL OFFICE CONTACT: 
Area Administrators

CENTRAL OFFICE CONTACT: 
Greg Levenick
Supervisor
Bureau of Mental Health and Substance Abuse Services
1 West Wilson Street, room 850
P. O. Box 7851
Madison, WI  53707-7851
(608) 266-1987 or FAX: (608) 266-1533
TTY: (608) 266-7376
e-mail: levenga@wisconsin.gov

WEB SITE: 
http://www.dhs.wisconsin.gov/partners/local.htm

HSRS AODA Utilization Reports: http://www.dhs.wisconsin.gov/hsrs/HSRSAODAModuleReports.htm

Attachments:
(available upon request)

cc:
Assessment Facility Contacts for the Intoxicated Driver Program
Bureau Directors
County Board Chairpersons
Department of Transportation
Designated Coordinators for the Intoxicated Driver Program
Members, State Council on Alcohol and Other Drug Abuse
State Courts, Offices of Judicial Education and Legislative Liaison
State Laboratory of Hygiene
Traffic Safety School Coordinators
Tribal Chairpersons/Human Services Facilitators
UW-Health and Human Issues

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