DMHSAS Numbered Memo Series 2008-05
Date: June 5, 2008
Title: Expenditure and Revenue Reports
Update to DDES Memo 2007-04 and DCFS Memo 2007-06
To: Listserv
For: Area Administrators/Human Service Area Coordinators
Bureau Directors/Section Chiefs
County Departments of Community Programs Directors
County Departments of Developmental Disabilities
Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
County Mental Health Coordinators
Tribal Chairpersons/Human Services Facilitators
From: John Easterday, Administrator
Division of Mental Health and Substance Abuse Services
Subject: MH/AODA functional screen - Funding for implementation with
CSP
Document Summary
Funding is available to assist counties develop the capacity for
implementation of the Mental Health and Alcohol and Other Drug Abuse (MH/AODA)
functional screen to determine the functional need for Community Support
Programs (CSP). This memo describes how to request these funds and the
expectations for their use. Applications must be received by July 15,
2008.
Background
The MH/AODA functional screen is the mandatory screen to determine
eligibility for Comprehensive Community Services (CCS) and the Community
Options Program (COP) for people with severe mental illness since 2005.
The screen also determines eligibility for CSP programs although the
mandatory use of the screen for CSP has not yet been required.
Advantages of using the functional screen
To encourage county agencies and their sub-contractors to use the
screen for adults participating in CSP, The Division of Mental Health and
Substance Abuse Services (DMHSAS) is offering a financial incentive.
Counties may request up to $7,000 to be used for costs related to the
implementation of the web based screen. These funds may be applied toward
the cost of computers and/or the cost of training and loss of billable
hours for CSP team members. Other documented implementation costs may also
be approved.
In conjunction with the Division of Quality Assurance (DQA) the
Division of Mental Health and Substance Abuse Services determined that the
screen could be used in place of the narrative initial assessment required
by HFS 63. The initial care plan may be based on this screen, and the
agency is still required to do an in-depth assessment and comprehensive
treatment plan per the HFS 63 administrative rules.
Counties utilizing the functional screen have found the results to be
useful in the following areas:
- Prioritizing individuals for admission to CSP based on level of need
on the risk page, particularly in the area of hospitalizations and
stability of housing status;
- Ensuring that case load mix is equitable in terms of the intensity
of needs reflected by the functional screen for individuals;
- Providing valuable population information regarding work status,
substance use, corrections involvement, and history of trauma.
- Identifying gaps in service array and community integration in
aggregate data.
The Division can also provide extracts of all the functional screen
data to counties interested in using strategic items as indicators for
Quality Improvement Projects.
A number of counties have been using the screen for admission into CSP
and annual recertification of need for the program, for a number of years.
These counties find that the screen does reflect the admission criteria as
laid out in HFS 63, and is often useful to prevent inappropriate referrals
and quantifies HFS 63.08 3 (b) 1 a and b to simplify admissions in this
category.
Expectations for counties receiving these funds
Counties receiving these funds must agree to use the functional screen
for all new individuals seeking services from the CSP program. In
addition, the screen will be completed annually for all ongoing CSP
participants. The screening process for ongoing CSP participants is done
at the time of their next six month review following the signing of the
contract with the Bureau, and then yearly thereafter. Each county must
designate a screen lead to receive updated information and communicate it
to the others in the agency.
All screeners must complete a web based training course through the UW
School of Nursing, Madison. See attachment A for instructions on accessing
the on-line training to become a certified screener. Staff can access the
training at anytime on-line and Continuing Education Credits are awarded.
Application Process
Attachment
B provides a form with the information we need to award funds. The
awards will be made on a first come first served basis.
Applications must be received by July 15, 2008. We have $20,000 available
for this purpose. Therefore we can fund about 3 to 4 counties depending on
the submitted budgets. If additional funds become available, DMHSAS may
use the response to this memo to fund additional counties. Counties that
received funds in 2005 or 2007 to implement the screen in their CSP
programs are not eligible to apply for these additional funds.
ACTION STATEMENT:
Please print out Attachment B and obtain the required signatures. Mail
your applications to:
Morgan Groves
Division of Mental Health and Substance Abuse Services
P. O. Box 7851, Madison, WI 53707-7851 by July 15, 2008.
For questions regarding this opportunity, please call Morgan Groves at
608-261-9312 or e-mail her at the address listed below.
REGIONAL OFFICE CONTACT: Area Administrators
CENTRAL OFFICE CONTACT: Morgan Groves
E-mail address: grovemp@wisconsin.gov
Division of Mental Health and Substance Abuse Services
1 West Wilson Street, room 850
P.O. Box 7851
Madison, Wisconsin 53707-7851
Telephone: (608) 261-9312 or FAX: (608) 261-7800
MEMO WEBSITE: http://www.dhs.wisconsin.gov/dsl_info/
Attachments
Attachment A: Instructions for accessing the
MH/AODA screen training (PDF, 48 KB)
Attachment B: Application
Form
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