DSL Memo Series
2002-10
ACTION MEMO
Supercedes DCFS Memo 2001-13
and DSL Memo 2001-21
August 27, 2002
STATE OF WISCONSIN
Department of Health and Family Services
Division of Children and Family Services
Division of Supportive Living
To:
County Board Chairpersons
County Departments of Community Programs Directors
County Departments of Developmental Disabilities
Services Directors
County Departments of Human Services Directors
County Departments of Social Services Directors
From:
Susan N. Dreyfus, Administrator
Division of Children and Family Services
Sinikka McCabe,
Administrator
Division of Supportive Living
Re: ADVISORY NOTIFICATION OF CALENDAR YEAR 2003 COMMUNITY AIDS
ALLOCATIONS
DOCUMENT SUMMARY
This memo provides the notification of Community Aids allocations for
2003. Counties can use this information to prepare their 2003 budgets.
The purpose of this memo is to provide you with notification of your CY
2003 Community Aids Allocations. Federal action is still pending on block
grant funding levels, including the Social Services Block Grant, for
federal fiscal year 2003 (October 1, 2002 - September 30, 2003). Community
Aids allocation levels may be revised, depending on final federal
legislative action.
The following information is described in this memo:
-
Background on the 2003 Community Aids Allocation
-
Attachments
-
Public Participation Process Planning
-
CY 2003 County Community Aids Allocation
-
Community Options Program Detail
-
Information on CY 2003 Community Aids Allocations
The attached schedules reflect the anticipated contract amounts for
Community Aids and other programs
Carry-over Community Aids Funds. A county can carry over up to
3% of the following:
Basic County Allocation
Family Support
Alzheimer’s Family and Caregiver Support
Community Mental Health Block Grant Services
AODA Block Grant
The AODA Block Grant Allocation and Community Mental Health Services
Block Grant Allocation funds carried over must be used for their
original purpose. The other funds become general carry-over funds and
are made available on a one-time basis after the previous years’
contract has been reconciled.
Planning and Budgeting Requirements
Counties must meet the requirements in s.46.031(3)(b) for
Departmental approval of a public participation process for counties
without a citizen advisory committee. Counties without a citizen
advisory committee must use the attached updated version of Form 4
and instructions (Attachment I - Public Participation Planning Process).
Counties are required to submit to the Department a proposed budget.
See DCS Numbered Memo 95-48 for information on this process.
Finally, it should be noted that the Council on Developmental
Disabilities (WCDD), under s. 51.437(2)(a)3, Wisconsin Stats., has
review and advisory responsibilities on community budgets and plans for
programs affecting persons with developmental disabilities. The Council
will issue instructions which enable it to carry out these
responsibilities.
ALLOCATION INFORMATION - SOCIAL SERVICES - COMMUNITY SERVICES -
HUMAN SERVICES
Basic County Allocation (also see CARS Lines 561 and 681)
The amounts reflect a .2168% decrease in the BCA. The BCA level
reflects our current knowledge of the federal Social Services Block Grant
funding level as a component of the BCA. If federal budget decisions
differ from our assumptions, the BCA may have to be modified.
Family Support (577)
Funding is unchanged from CY 2002.
Community Mental Health Services Block Grant (569)
This is the same amount counties received in 2002.
Substance Abuse/AODA Block Grant (570)
This allocation is the same as the 2002 level.
Alzheimer’s Caregiver Support (381)
This allocation is unchanged from 2002.
Total Matchable
This is the sum of all Community Aids funds which are subject to county
match.
BCA Less Match (561)
This is the BCA with the state match portion of the BCA removed. If a
county does not spend county matching funds, it is still eligible to
receive the funds identified in this column based upon reimbursable
Community Aids expenses.
Youth Aids MOE (DSS/HSD Only)
This is the Youth Aids Maintenance Of Effort level which is used in
computing the state/county match for human services and social services
departments.
State Match/County Match (681)
This amount is based upon 9.89% of all matchable funds.
IV-E Independent Living (360)
The formula for determining 2003 allocations for independent living
services utilizes 2002 data provided by counties and tribes regarding the
number of youths eligible for and receiving independent living services.
Agencies serving fewer youths than projected in the previous allocation
formula continue to be funded at the 2002 funding level. Programs serving
the same or a higher number of youths will receive a 14% increase over the
2002 funding level. Programs serving 10 or fewer youths will receive an
annual allocation of $10,000.
COP/COP-W (367 and 382)
The COP totals reflected in this notice include the cost to continue
for funds allocated through the relocation project through June of 2002.
Totals also include hospital link assessment, plan and service dollars. No
new COP funding was appropriated for CY 03. Cost to continue for CY 02
relocation awards made after June 02 will be added to County contracts
through the contract amendment process in CY 03.
NOTE: COP funding for Fond du Lac, La Crosse, and Richland Counties has
been finalized for the Family Care conversion.
The COP-W totals reflected in this notice include the cost to continue
for funds allocated through the relocation project through June 2002.
Totals also include hospital link service dollars. No additional
COP-W funding was appropriated for CY 03. The fiscal 03 federal percentage
rate of 58.465% was used to calculate the federal earning potential for
the COP-W GPR. This will be adjusted when the final calendar 03 rate has
been established. Cost to continue for CY 02 relocation awards made to
Counties after June 02 will be added to the County contracts through the
contract amendment process in CY 03.
NOTE: COP-W funding for Fond du Lac, La Crosse, Milwaukee Department on
Aging, and Richland Counties has been moved to the Family Care
Appropriation.
Kinship Care Assessments (380) and Benefits (377)
The Kinship Care benefit allocation is computed using the most recent
case data for each local program. The formula distributes the annual
grants to counties based on the number of eligible recipients.
Brain Injury Waver (BIW) (506)and BIW Federal 507
Reimbursement for BIW (506) is based on the average daily claims, which
must be less than or equal to the state per diem rate ($180) for
program participants. The BIW Federal (507) amount includes the federal
share of any costs exceeding the state per diem rate for BIW and
the federal portion of locally matched slots. If the average daily claim
for program participants equals less than the state per diem rate
any unused funds will be applied to the CIP IB federal line (local match
slots) to provide MA match during the year-end contract reconciliation.
The number of slots for both lines is based on the county's caseload as of
July 1, 2002. The 2001 actual cost per day for each county was used as the
baseline and then inflated for 2003. The totals do not reflect any local
matching funds.
CIP IA (580)
This amount allocated is based on the anticipated actual costs with
reimbursement calculated on slot per diem rates and the federal portion of
the amount over the per diem rate. The number of slots is based on the
county’s caseload as of July 1, 2002. The 2001 actual cost per day for
each county was used as the baseline and then inflated for 2003. Current
rates for CIP IA include: $125 for slots created prior to
July 1, 1995; $153 for slots created between July 1, 1995 and June 30,
1997; $184 for slots created between July 1, 1997 and June 30, 2000; $190
for slots created between July 1, 2000 and June 30, 2001; $200 for slots
created between July 1, 2001 and June 30, 2002; and $225 per day beginning
July 1, 2002. The federal funds included represent a county’s
proportional share of the federal MA funds which cover approximately 60%
of all costs above the amount which can be reimbursed by fully matched MA
funds. The total does not reflect any local matching funds.
CIP IB (564) and CIP IB Federal (563)
Reimbursement for CIP IB (564) is based on the average daily claims,
which must be less than or equal to the state per diem rate
($49.67) for program participants. The CIP IB federal (563) amount
includes the federal share of any costs exceeding the state per diem
rate for CIP IB and the federal portion of locally matched slots. If
the average daily claim for program participants equals less than the
state per diem rate, any unused funds will be applied to the CIP IB
federal line (local match slots) to provide MA match during the year-end
contract reconciliation. The number of slots for both lines is based on
the county’s caseload as of July 1, 2002. The 2001 actual cost per day
for each county was used as the baseline and then inflated for 2003. The
totals do not reflect any local matching funds.
CSLA (539)
These amounts are allocated based on the 2003 estimated costs. The 2001
actual cost per day for each county was used as the baseline and then
inflated for 2003. The number of slots is based on the county’s caseload
as of July 1, 2002. Since CSLA does not have a per diem rate the
allocation is for the federal portion of approximately 60% of costs. The
total does not reflect any local matching funds.
CIP II (384)
The CIP II allocations are based upon nursing home bed closures. These
funds are reported on CARS Profile 384. The CIP II allocations are based
upon current caseload data and include the cost to continue the relocation
slots awarded through June 30, 2002. The caseload amounts will be updated
to the extent possible for the final CY 2003 contract. The cost to
continue for CY 02 relocation awards made after
June 02 will be added to County contracts though the contract amendment
process in CY 03.
NOTE: CIP II funding for Fond du Lac, La Crosse, Milwaukee Department
on Aging, and Richland Counties has been moved to the Family Care
appropriation.
Foster Care Continuation (365)
These funds are allocated to counties on a client-specific basis. The
dollar amount shown may change based upon the number of people served.
IMD Regular Allocation (559)
These funds are awarded to counties when they relocate a person from an
IMD to the community and the IMD bed is closed.
IMD Special Relocation/OBRA Relocation Funds (571)
These funds are available to counties for the relocation of individuals
from nursing homes or IMD’s who have a mental illness and between the
ages of 22-64.
IMD Continuing Placement/MA Card Cost (572)
The funding distribution for this program is being reviewed and has not
been finalized at this time. Information on allocations will be sent out
to counties when it becomes available.
Other Programs
The schedule also contains 2003 allocations for programs only available
in certain counties. The requirements for these programs are similar to
2002 requirements.
ACTION SUMMARY STATEMENT: Counties are to use this information to
prepare their 2003 budgets. The budget for Community Aids funds is due to
your Area Administrator on December 1, 2002.
CENTRAL OFFICE CONTACT:
Paul Minkus
(608) 266-8420
Attachments: 
Allocations (pdf
-421kb)
CIP
II (pdf - 15kb)
COP-W
(pdf - 13kb)
COP
(pdf - 12kb)
cc:
Area Administrators/Assistant Area Administrators
Bureau Directors
Program Office Directors/Section Chiefs
Tribal Chairpersons/Human Services Facilitators
Attachment I
County(ies)_____________________
Agency________________________
Public Participation
Planning Process
|
(1)
(2)
(3) |
|
Date
Activity
Regional Office Monitoring |
Column (1): Date
Indicate the date of the proposed activity. Be as specific as
possible. If you are unable to give a specific date now, then indicate a
time frame (e.g., June 3-6). As specific dates become known, forward
this information to the Regional Office so they may update their copy of
the plan.
Column (2): Activities
Each activity that the agency will carry out during the plan’s
period should be described in this space. The description should include
the nature of the activity, the agencies involved
e.g., Aging and Public Health Nurse as well as DSS), the location of the
activity, the target group of the activity (e.g., about whom and from
whom information is sought).
Column (3): Regional Office Monitoring
Agencies do not complete this column. This column will be used
by the DHS
Regional Office to check off and/or comment on the
Implementation of the activities.
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