Wisconsin Primary Care Programs
Annual HPSA Reviews: Important News for 2014-2015
HPSAs will be reviewed on a 4-year cycle by
discipline and region of the state. Please see maps below.
Review regions were determined based on equally distributing the
workload over four years.
The Primary Care Office's contracted HPSA staff will
contact clinics in these areas to collect updated physician or
psychiatrist data and need a timely response from each clinic.
Each year HPSA data will be collected for the
appropriate region and submitted to HRSA for review in two cohorts.
Cohort 1 data will include mental health and dental data. Cohort
2 data will include primary care only.
HPSAs cannot be reviewed, if clinics do not provide
updated physician data to the HPSA staff. HPSAs which are not
reviewed by federal due dates become "proposed for withdrawal", then
are officially withdrawn and lose all HPSA-linked benefits.
Training for Provider Partners (PDF, 134 KB)
HPSAs due for review, by discipline:
These maps display the 4-year HPSA update and review
cycle for each discipline.
Areas outlined in red have a current HPSA designation.
Designation cycles refer to the following years:
Cycle 1: 2014 - 2015
Cycle 2: 2015 - 2016
Cycle 3: 2016 - 2017
Cycle 4: 2017 - 2018
What Clinics can do to help with HPSA Reviews
- Respond promptly to the phone call and e-mail from the Primary
Care Office's contracted HPSA staff from the Wisconsin Primary
Health Care Association.
- Your clinic's contact person will be e-mailed a password-protected
Excel file with the HPSA Provider Survey and a unique password.
- Review the Excel file that they are sent for their clinic
location. We have pre-loaded as much clinic and physician (or
psychiatrist) data as we can to make this less labor-intensive for
- Correct any errors, and update/add the required data for each
primary care physician (or psychiatrist) at this clinic location.
- Save and return a copy of the completed Excel file with your HPSA
clinic provider data to the HPSA contracted staff at the Wisconsin
Primary Health Care Association.
- You can print a list of the types of data that are needed for your
clinic's primary care physicians and psychiatrists at:
Primary Care Physician
Survey (PDF, 43 KB)
- If clinics have changes in their primary care clinic locations
or clinic contact people in between the HPSA review cycles, they can
send an e-mail to the HPSA team.
- Physician personally identifiable information will only be used
for HPSA designation purposes by the State Primary Care Office and
contracted HPSA staff, in compliance with State and federal data
- Aggregate physician specialty and FTE information will be made
available to state and local partners to assist with health
workforce planning and development (data will be aggregated at the
county level when small numbers might make it easier to identify
For more information on HPSAs and HPSA-linked benefits, go to:
Why are Shortage Designations Important?
July 29, 2014