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Homeland Security Exercise and Evaluation Program (HSEEP) for Hospitals Training  

Lesson 1: Overview of HSEEP
Lesson 2: Gathering Information 
Lesson 3: Writing SMART Objectives and Evaluation Guides
Lesson 4: Completing the Exercise Design Checklist
Lesson 5: Scenario Development
Lesson 6: Master Sequence of Events List
Lesson 7: After Action Report and Improvement Plan

Lesson 1:  Overview of HSEEP (26 minutes 31 seconds)

This lesson addresses the origin of the Department of Homeland Security Exercise Evaluation Program (HSEEP) and its relevance to hospital exercise design process for compliance with Joint Commission and CMS standards. The documents below are discussed in this lesson.

1- a) CMS checklist 9/2007 (Word, 104 KB)

1- b) Preparedness Partners Training and Exercise Grid (Word, 48 KB)

Lesson 2:  Gathering Information (16 minutes 44 seconds)

This lesson addresses the historical documents and information needed to complete planning documents.   These include the facility’s Hazard Vulnerability Analysis (HVA), previously identified areas for improvement, and After Action reports of past exercises and actual events. The documents below are discussed in this lesson.

2-a) Gathering Exercise Planning Documents (Word, 27 KB)

2-b) Multi Year Exercise Grid (Word, 118 KB)

2-c) Example After Action Report with Improvement Plan (Word, 51 KB)

Lesson 3: Writing SMART Objectives and Evaluation Guides (16 minutes 17 seconds)

This lesson introduces the SMART method of writing objectives.  Exercise objectives should be simple, measurable, achievable, realistic, and task- oriented.  Evaluation guides provide a framework for evaluators to record observations of the tasks and activities performed during the exercise. The documents below are discussed in this lesson.

3-a) Sample Objectives List Developed by Region 7  (Word, 50 KB)

3-b) Severe Weather Planning Objectives  (Word, 36 KB)

3-c) Severe Weather Response and Recovery Capabilities  (Word, 41 KB)

3-d) Completed Exercise Evaluation Guide  (Word, 93 KB)

3-e) Blank Exercise Evaluation Guide (Word, 54 KB)

Lesson 4: Completing the Exercise Design Checklist (11 minutes 38 seconds)

This lesson walks the student through the completion of a checklist developed to assist hospitals to create exercises that meet regulatory requirements.  These checklists apply information gathered in Lesson 2 and objective writing skills from Lesson 3. The document below are discussed in this lesson.

4-a) Exercise Design Checklist (Word, 66 KB)

Lesson 5: Scenario Development (5 minutes 21 seconds)

This lesson addresses resources that can be used to assist in writing scenarios.  There are 23 scenarios with planning guides and job action sheets that can be found at the web site, www.emsa.ca.gov . The document below are discussed in this lesson.

5-a) Severe Weather Scenario (from HICS website) (Word, 26 KB)

Lesson 6:  Master Sequence of Events List  (8 minutes 43 seconds)

This lesson addresses how to create a Master Sequence of Events List that will help guide exercise controllers to ensure all scenario objectives are demonstrated during the course of an exercise. The documents below are discussed in this lesson.

6-a) Severe Weather Master Sequence (Scenario) of Events List  (Word, 49 KB)

6-b) Blank Master Sequence (Scenario) of Events List (Word, 47 KB)

Lesson 7:  After Action Report and Improvement Plan (7 minutes 41 seconds)

This lesson walks the student through creation of an After Action Report using a template modified for a hospital environment and an Improvement Plan (Appendix A) that is important to the Joint Commission because it demonstrates a hospital is monitoring the progress of issues identified for improvement. The documents below are discussed in this lesson.

7-a) Example After Action Report with Improvement Plan  (Word, 51 KB)

7-b) Simplified After Action Report for Exercises with Appendix A (Word, 48 KB)

7-c) Simplified After Action Report for Actual Events (Word, 30 KB)

7-d) Appendix A Improvement Plan (Word, 57 KB)

For more information, contact Marge McFarlane, WHEPP HSEEP Coordinator.  

Home page - Hospital Emergency Preparedness Program

 Last Revised: November 04, 2013