Resident Assessment Instrument (RAI) and Minimum Data Set (MDS) - 9/2000 Update
Date: August 23, 2000 DSL-BQA-00-060
To: Nursing Homes NH 35
From: Jan Eakins, Chief, Provider Regulation and Quality Improvement Section
via: Susan Schroeder, Director, Bureau of Quality Assurance
This memo is a reminder of implementation rules for the September 2000
update of the Resident Assessment Instrument (RAI) Version 2.0. This information is also
posted in the MDS system Bulletins section and on the federal Health Care Financing
Administration web sites at http://www.hcfa.gov/medicaid/mds20
If you have any further questions regarding these issues, please contact Billie March, RAI
Education Coordinator, at (608) 266-7188, or Chris Benesh, MDS/OASIS Automation
Coordinator, at (608) 266-1718.
September 2000 MDS Forms
A formal attestation statement certifying accuracy has been developed
for all MDS forms (Assessment Forms, Tracking Forms, and the Correction Request Form). The
September 2000 update forms include this formal attestation statement and the appropriate,
accompanying signature lines. There are no other changes to MDS data elements.
Facilities must use the September 2000 Update of all MDS forms on or after September 1,
2000. This includes: any full or quarterly assessment with an Assessment Reference Date
(MDS Item A3a) on or after 9/1/00, any Background (Facesheet) form with a completion date
(MDS Item B11) on or after 9/1/00, any discharge with a Discharge Date (MDS Item A4a) on
or after 9/1/00, and any reentry with a Reentry Date on or after 9/1/00.
For any correction request with an Attestation Date (MDS Item AT6) on or after 9/1/00,
facilities must use the September 2000 Correction Request Form.
If your MDS vendor software is not converted to handle the new forms by 9/1/00, then
the facility must (1) obtain blank printed copies of the new Basic Assessment Tracking
Form, the new Background (Facesheet) Information Form, the new Reentry
Tracking Form, and the new Correction Request Form; and (2) manually complete
these forms when appropriate. It is necessary that the September 2000 update of these
forms be used to be in compliance with the new attestation requirements. The federal
Health Care Financing Administration requires that a hard copy of the MDS be maintained in
the residents clinical record for at least 15 months.
The federal Health Care Financing Administration requires that actual signatures of
those persons who complete a portion of the assessment form be on the printed copy of the
The Bureau of Quality Assurance will be presenting three Basic - Resident Assessment
Instrument workshops in October 2000. These programs will have space for only 75
participants at each program. See training brochure for details.
WAUKESHA Country Inn Hotel (Two identical one-day programs.) Tuesday,
October 3, Wednesday, October 4
WAUSAU Park Inn International, Wednesday, October 18
Training brochures and registration forms have been mailed to all nursing homes. For
further information, please call Leann Graffin at (608) 267-1438.
New Information on MDS Welcome Page
Keep current by reading the latest from the Bureau of Quality Assurance (BQA) by
clicking on Bulletins on the MDS Welcome Page. Both state and federal
information related to nursing homes will be posted at this location including BQA
Online Web Reports-
this is a new item on the MDS Welcome
Page. Here you will find a variety of reports that can help you assure the accuracy and
timeliness of your MDS submissions.
Scheduled Reports a series of reports are now automatically
generated by the State MDS system on a monthly basis. To access the HCFA Scheduled
Reports, you must log into the MDS system and click on MDS Submissions then
click on Receive Validation Reports. These reports are in the same location as the
Initial and Final Validation Reports.
Additional information about these reports is available in the Minimum Data Set
(MDS) Long Term Care Facility Users Manual (04/30/00) available under Bulletins
on your MDS System Welcome page.
Questions related to MDS data encoding and submission (feedback reports, error messages
and data corrections) should be directed to either:
- Cindy Symons, MDS Technical Analyst [unavailable, contact Chris Benesh]
- or Chris Benesh, MDS/OASIS Automation Coordinator,
Questions related to the RAI/MDS process (clinical issues) should be
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