Reporting Procedures for
Statutorily Reportable Deaths
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Removal of the Body and Removal Notices
Section 69.18, Wisconsin Stats., addresses the removal of bodies and removal
notices. Also review DHS 135 , Wis. Admin. Code (exit DHS), relating to the preparation, transportation
and disposition of human corpses and stillbirths and properly registering
In the absence of any conditions that would necessitate the presence of
the coroner or medical examiner, and after the pronouncement of death, the
facility staff is responsible for the following:
The facility staff or appropriate person
notifies the funeral director or the family. The statutory language is
found in section 69.18(1)(a), Stats. Any related county coroner policy
on the removal of bodies also needs to be noted.
Section DHS 135.04(3), Wis. Adm. Code,
specifies the responsibilities of a hospital or nursing home
administrator for completing the Notice of Removal.
administrator or that person's representative must complete the
portion of the notice which specifies if isolation techniques should
be used in the embalming process and indicate whether the death is
reportable to the coroner or medical examiner under section 979.01,
Section 69.18(1)(d), Stats., does not
permit a hospital, nursing home or facility-based hospice to release a
body to a funeral director or family member unless the facility
receives a removal notice.
It is the responsibility of the funeral
director or other person making the removal to complete the top
portion of the removal notice. It is the responsibility of the
facility to complete the lower portion.
Copies of the removal notice
should be available in all non-home-based facilities. Although CBRFs
are not required to use the forms, the forms can be used by CBRFs to
document the appropriate release of a body.
Blank forms may also be
obtained from the Office of Health Informatics, Division of
Public Health (fax number: 608-261-4972), or from your local registrar.
The funeral director or other appropriate person must leave the
original and one copy of the completed Notice of Removal with the
The administrator of the facility must forward the original of
the removal notice to the local registrar (usually the register of deeds)
within 24 hours of the pronouncement of death.
The following procedure is to be followed for the completion of a death
The funeral director is responsible for
completing the non-medical portions of the certificate. A hospital or
nursing home may begin filling out the death certificate.
director or other person responsible for removing the body is
responsible for presenting the death certificate to the medical
certifier for obtaining the cause of death.
The death certificate must be signed by the physician and mailed
within five calendar days after the pronouncement of death or
presented to the person responsible for filing the death certificate
within six calendar days after the pronouncement of death.
original death certificate must be filed in the local registrar's
office within nine calendar days after the pronouncement of death.
January 13, 2014