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Wisconsin Nurse Aide Competency Testing and Registry Services Update

PDF Version of DQA 07-007 (PDF, 36 KB)

Date: May 9, 2007 -- DQA Memo 07-007
To: Certified Mental Health and AODA CMHA 05
Community Based Residential Facilities CBRF 04
Facilities for the Developmentally Disabled (FDD) FDD 05
Home Health Agencies HHA 04
Hospices HSPC 04
Hospitals HOSP 05
Licensed Adult Family Homes AFH 04
Nurse Aide Training Programs NATP 04
Nursing Homes NH 05
Residential Care Apartment Complexes RCAC 04
Rural Health Clinics RHC 04
From: Shari Busse, Director
Office of Caregiver Quality
Via:

Otis Woods, Director
Division of Quality Assurance

Wisconsin Nurse Aide Competency Testing and Registry Services Update

The purpose of this memo is to provide updated information regarding the current status of the Department of Health and Family Services' (DHFS) contract for nurse aide competency testing and registry services. This memo contains important information on the following topics:

  • Testing & Registry Contract Background Information;
  • 2007-2008 Contract Amendments;
  • Wisconsin Nurse Aide Candidate Handbook; and
  • Nurse Aide Training and Testing Resources.

Testing & Registry Contract Background Information

The Department contracts for one state-administered competency test, as allowed under federal law to ensure a neutral and objective testing process. In 2002, the Department awarded the contract for the Wisconsin's Nurse Aide Registry and Competency Testing services to Promissor, Inc. The DHFS Division of Quality Assurance, Office of Caregiver Quality (OCQ), has finalized negotiations with Promissor to amend and extend the current contract for a one-year time period from July 1, 2007, to June 30, 2008.

2007-2008 Contract Amendments

Contract Requirements Situation Addressed
1.  The fee for nurse aide testing
      will  increase to $115.00
      effective July 1, 2007.
Test Fee.
Due to mailing and processing time, candidates who submit applications after June 8, 2007, will need to submit the new fee as they may not be scheduled prior to July 1, 2007. Candidates who cancel an exam date that was scheduled to occur prior to July 1, 2007, and reschedule a test date after July 1, 2007, will be required to pay the new fee of $115.00.
2.  Mail either a test admission
     letter or a denial letter to a nurse
     aide candidate within five
     business days of receiving the
     application.
Application Processing.
Provides a consistent number of work days to complete the initial application processing. Calendar days include weekends and holidays and depending on the day of the week the application was received, it is conceivable for the subcontractor to only have two days to process some applications.
3.  Based on test dates available
     at the candidate's choices for
     test sites, Promissor will
     schedule the test date at a
     regional test site within 15
     calendar days from the date 
     the test admission letter is
     generated, unless the 
     candidate requests a later date.
Testing Timeline for Regional Test Sites.
The ability to schedule a candidate within 15 calendar days of the date the test administration letter is generated will depend on the number of test dates available at the regional test site(s) and choice(s) listed on the candidate's application.
4.  If at least five candidates
     request testing at the in-facility
     site, Promissor shall schedule
     candidates to a test date
     within seven business days of
     receipt of completed
     applications from an in-facility
     test site, unless the facility's
     primary instructor requests a
     later date.
Testing Timeline for In-Facility Sites.
Provides a consistent number of work days to complete the application processing and send test packets to the evaluator. Calendar days include weekends and holidays, and depending on the day of the week the application was received, it is conceivable for the subcontractor to only have four days to process some applications.
5.  Notify the nurse aide of the
     exam results and add the
     successful candidate's name
     to the registry within ten
     business days of the test.
Clarify Test Score Notification Requirement.
Provides a consistent number of work days to hand score test results when the fax back method did not function properly. Calendar days include weekends and holidays, and depending on the day of the week the application was received, it is conceivable to only have six days to score, validate, and place candidates on the Registry.
6.  Out-of-state applications are
     processed by the Office of
     Caregiver Quality. 
Reassign responsibility to Department.
Places the responsibility with the Department to determine whether or not a nurse aide candidate coming from another state meets the requirements established by the State of Wisconsin for placement on the Wisconsin Nurse Aide Registry.

Wisconsin Nurse Aide Candidate Handbook

An updated version of the Wisconsin Nurse Aide Candidate Handbook dated March 2007 is available. A small supply of handbooks will be issued to each approved nurse aide training program. Orders larger than 15 should be ordered directly from Promissor by emailing, faxing or mailing your request to them on the attached form.

The handbook is also available on Promissor's webpage at http://www.asisvcs.com/indhome.asp?CPCAT=0750NURSE.

Nurse Aide Training and Testing Resources

Please access the website at: http://www.dhs.wisconsin.gov/caregiver/NATD/NrsAidTrgPrgInf.HTM for more information, including nurse aide forms, rules and regulations, and contact information. There are a variety of useful tools on the Nurse Aide website including:

If you have any questions, you may also contact the Office of Caregiver Quality at (608) 243-2019, or DHSCaregiverIntake@wisconsin.gov.

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