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WIC Vendors - Grocery

Forms for applicants
Forms for authorized vendors

Any owner of a grocery store or pharmacy located in Wisconsin may apply for authorization as a WIC grocery vendor. WIC authorization does not transfer to a new owner when a change of ownership occurs. Vendors shall not accept drafts until all application requirements are met, including completing forms and submitting supporting documents, passing a site visit, completing a training program and receiving an authorization letter from the WIC Program. Completion of the application does not guarantee WIC vendor authorization. Submission of false information will result in denial of the application.

Conditions of Eligibility Vendors Must Meet

  1. An acceptable history with WIC and other food and nutrition service programs of the USDA.

  2. Charge a price for a standardized combination of foods which is comparable to the average price charged for those foods by other vendor applicants in the project service area in which the grocery store is located, as determined by the state WIC office.

  3. Have a satisfactory site visit by the state or local WIC project wherein it is determined that:

  • the store meets the minimum stock requirements on shelves or in coolers in the customer area of the store. To identify the approved foods for each category below, refer to the WIC Approved Foods List.   

WHOLE GRAINS 6 packages;16 oz each. Any combination of: 

100% whole wheat bread, buns or rolls; OR 

soft corn tortillas; OR 

whole wheat tortillas; OR 

brown rice.

FRUIT AND
VEGETABLES
$28 total retail value ($10 of the total retail value must be from fresh fruit and vegetables);
  • 2 types fresh fruit AND three additional types of fresh, frozen, or canned fruit (not including lemons, limes)
  • 2 types fresh vegetables AND three additional types of fresh, frozen, or canned vegetables (not including onions, garlic, and ginger root)
Fruit Example

fresh apples
fresh bananas
frozen strawberries
canned peaches
canned pineapple
Vegetable Example

fresh tomatoes
fresh carrots
frozen peas
tomato sauce
canned green beans
CEREAL 6 different types (hot or cold); cold cereal in 12 oz boxes or larger; minimum 4 boxes of each; 2 types must be whole grain (marked "WG" on the WIC Approved Foods List). 
JUICE 9 containers 64 oz; 3 different flavors; AND

12 containers 48 oz; 3 different flavors; AND

4 containers 11.5 - 12 oz frozen concentrate; one flavor.
MILK 3 gallons unflavored whole (Vitamin D or homogenized); AND 

8 gallons unflavored 1% or skim (low fat or fat free): AND

3 half-gallons unflavored 1% or skim (low fat or fat free).
EGGS 4 one-dozen cartons; white only; any size; any grade.
PEANUT
BUTTER
4 containers; 16 - 18 oz; any brand; creamy, crunchy, extra-crunchy, or natural, low sodium/salt, reduced/no sugar.
CANNED
BEANS, PEAS, LENTILS
16 cans; 15 -16 oz; three different types.
DRIED PEAS, BEANS, LENTILS 4 pounds total; two 1-pound bags of 2 different types.
INFANT
FORMULA 
Good Start Gentle Plus only:

20 cans 12.7 oz powder, OR

62 cans 12.1 oz concentrated liquid, OR

10 cans 12.7 oz powder, AND

31 containers 12.1 oz concentrated liquid.

INFANT
CEREAL
Gerber brand only; six 8 oz containers; 2 different types.
INFANT
FRUIT AND
VEGETABLES 

Stores with 4 or less cash registers (count all registers)

Beech-Nut brand only; Stage 2 or 2; 4 oz jars only;

  • 3 different varieties of fruits - 12 jars each, AND
  • 3 different varieties of vegetables - 12 jars each.

Stores with 5 or more cash registers (count all registers)

Beech-Nut brand; Stage 2 or 2; 4 oz jars only;

  • 6 different varieties of fruits - 12 jars each, AND
  • 6 different varieties of vegetables - 12 jars each.
INFANT 
MEATS
Stores with 11 or more cash registers (count all registers)

Beech-Nut brand; Stage 2; 2.5 oz jars only;

  • Minimum 2 varieties; total of 48 jars.
  • prices are marked on the food containers or posted in the immediate area where foods are kept in the customer area of the store;

  • prices are not substantially higher than those listed on the application;

  • the store is not in violation of applicable federal, state or local health protection laws and ordinances;

  • authorized foods are not older than the expiration date indicated on the package or are otherwise fresh.

  1. Following an acceptable site visit, participate in a training program at a location designated by local WIC Project staff. A signed contract, authorization letter, vendor stamp, and educational materials will be distributed at the training session.

Duration of Authorization 

The Wisconsin WIC Program has a three-year authorization contract period. Refer to the Agreement Between the State of Wisconsin and the Vendor (see below) for details on the current contract period. If the vendor wishes to continue to be authorized beyond its current agreement, the vendor must reapply for authorization.

Application Materials

Other Documents Required 

  1. Proof of ownership of business and/or building. Examples of proofs include, but are not limited to:

    • Bill of sale.

    • Lease agreement (business and/or building).

    • Franchise agreement.

    • Offer to purchase or purchase agreement (business and/or building).

    • Deed.

  2. Copy of the Food Dealers License.

  3. Required registration with the Wisconsin Department of Financial Institutions (DFI). Any corporation or partnership must be registered with DFI and be in good standing. Go to www.wdfi.gov (exit DHS) for more information.

  4. If your store has been open and operating for more than six months, provide copies of the four most recent months of Wisconsin Sales and Use Tax Forms (Form ST-12) filed.

Regulations, Statutes and Administrative Rules

Determination Period

Applications are reviewed within 90 days of receipt of complete applications. If the application is not complete, a notice of incomplete items will be sent and the application will not be processed further. An application returned due to incompleteness may, following completion, be resubmitted within 15 days to the State WIC Office, or a new application may be submitted at any time.

Forms for Authorized Vendors 

Department Contact

WIC Vendor Integrity
PO Box 2659
Madison, WI 53701-2659
608-266-6912

Back to "How to Become a WIC Vendor"
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Last Revised:  February 10, 2014