Section 15 - Contract Administration

Summary of Contract Administration

Proper contract administration is essential to assure that contract goals are met, non-performance is identified, payment problems are reduced, and audit resolution is simplified.

The following policies are established to assist in effective administration of contracts:

  • Responsibilities for contract administration for grants for local assistance and aids to organizations is described in CONTRACT ADMINISTRATION 1.0.
  • Required standard contract language for all aids contracts is contained in CONTRACT ADMINISTRATION 2.0. If a particular provision does not apply, a note should be made as to why the provision was not used. If language is added, a file note should be made describing the reason for the addition. Contract supplements are discussed in CONTRACT ADMINISTRATION 2.1.
  • General provisions for the review of contracts is described in CONTRACT ADMINISTRATION 3.1 and CONTRACT ADMINISTRATION 4.0, and prepayment criteria are detailed in CONTRACT ADMINISTRATION 3.1. For payments made through the Community Aids Reporting System (CARS), see CONTRACT ADMINISTRATION 4.0 through 4.7 for submission of profiles, contracts, budget documents and expense reports to the Bureau of Fiscal Services.
  • CARS close-out procedures are described in CONTRACT ADMINISTRATION 5.0 and 5.2.
Last Revised: September 13, 2018