APP Manual: Section 12 - Travel

Summary of Travel

Travel regulations are complex and are derived from several sources. Primary sources for travel regulations are:

  • Uniform Travel Schedule Amounts (UTSA), issued by the Office of State Employment Relations;
  • Chapter 228, DHS Supervisor's Manual;
  • State Procurement Manual and associated bulletins;
  • Individual bargaining agreements;
  • Bureau of Fiscal Services (BFS) policies and procedures, which update information in the DHS Supervisor's Manual, provide information on preparation and preaudit requirements for travel vouchers, and establish travel policy not covered elsewhere.

BFS travel-related bulletins are grouped for convenience as follows:

  • Reimbursement to employees for meals, lodging, mileage, etc. (TRAVEL 1.0, 1.01, 1.1, 1.2, 1.3, 1.4, 1.41, 1.5, 1.6 and 1.7)
  • Procurement and/or reimbursement for transportation (TRAVEL 2.0, 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, 2.8, and 2.9)
  • Special requirements for reimbursement, including out-of-state travel approval, reimbursement to non-state employees and employees outside state agencies, travel advances and moving expenses (TRAVEL 3.0, 4.0, 5.0, 6.1 and 9.0)
  • Ethical requirements, including restrictions of use of state-owned vehicles and aircraft and benefits of discounts from travel promotions to accrue to the state. (TRAVEL 7.0, and 8.0).

Most questions on reimbursement of travel expenses are dealt with in the following bulletins:

  • TRAVEL 1.0 (Travel and Lodging Provisions);
  • TRAVEL 1.1 (Exceptions to Lodging Cost Limitations);
  • TRAVEL 1.2 (Maximum Reimbursement for Lodging in High Cost Out-of-State Cities);
  • TRAVEL 2.0 (Turndown Rates--Business Use of Personal Vehicle);
  • TRAVEL 2.1 (State Car Non-Availability Certifications-Field Locations Only).
Last Revised: October 12, 2020