Contract Life Cycle Model

The Department of Health Services (DHS) follows the Contract Life Cycle model for all their contract and grant contract opportunities. Select each arrow of the graphic to view different aspects of the Contract Life Cycle process. Or select the link in the brief description of each step below the graphic.

Contract Life Cycle

Current Solicitations-Request and Receive Offers (red)Pending Awards-Award Management (blue)Contract Awards (brown)Grant Contract Awards (brown)Expired Contracts Archive (tan)Expired Grant Contracts Archive (tan)Audit Management (purple)

Planning - Identify Needs: This first step (not included in the graphic) is an internal step. This step prepares for the actual solicitation by identifying what needs to be acquired, develops a case for approval to acquire it, and develops a plan to acquire it legally and properly. This step will also lead to identifying and developing deliverables or other expectations that would be sought from the resulting purchase or contractual relationship.

Current Solicitations - Requesting and Receiving Offers: This step of the Contract Life Cycle is about determining and implementing the chosen sourcing methods that will be used, requesting bids or proposals from qualified vendors, designing evaluation methods, and analyzing the offers.

Pending Awards - Award Management: In this step of the Contract Life Cycle, the recommendation to award is approved, the chosen Vendor is given a Notification of Intent to Contract, roles are assigned, schedules are developed, and the contract negotiations begin.

Contract Awards - Contract Management: In this step of the Contract Life Cycle, with an executable contract ready, DHS now can execute and manage the contract.

Grant Contract Awards - Grant Contract Management: Grant contracts to provider agencies are contractual arrangements similar to other contracts and agreements between the DHS and other entities.

Expired Contracts -Archive: At the end of the Contract Life Cycle, the next step is to verify the expiration date prior to closing out the contract.

Expired Grant Contracts -Archive: At the end of the grant Contract Life Cycle, the next step is to verify the expiration date prior to closing out the grant contract.

To obtain information regarding a specific record(s), please submit an Open Records Request to DHSProcurement@wisconsin.gov.  For additional information, refer to Open Records-Notice of Public Records Access.

Last Revised: December 9, 2015