To complete the Civil Rights Compliance Plan, you will need access to data concerning employees and program participants. The following sources may assist you in your data collection efforts:
- Disability data collection; aggregate number of the recipient's employees with disabilities.
- Information on the disability of an individual employee is confidential and voluntary. However, reporting only the aggregate number without individual employee identification does not violate confidentiality requirements.
- Race and ethnicity data collection; race and ethnicity of employees and participants.
- Recent changes in data collection requirements have resulted in a separation of data about ethnicity (i.e. Hispanic/Latino or not Hispanic/Latino) from data on race. Information regarding ethnicity codes required by the federal Office of Management and Budget (exit DHS).
- Limited English Proficiency Data Collection
- Please see Limited English Proficiency Requirements Section in this webpage.
Affirmative Action Plan
Effective as of January 1, 2010, the Affirmative Action Plan is no longer a part of the Civil Rights Compliance Requirements. Contractors and vendors of DHS that are required to submit an Affirmative Action Plan to comply with the Wisconsin Contract Compliance Law, Ch. 16.765, Wis. Stats., and ADM 50 Instructions for Vendors (PDF, 577KB): Affirmative Action Requirements, on the State of Wisconsin VendorNet (PDF, 577 KB) website. Contractors and vendors should refer to their signed contract for specific instructions for complying with the Affirmative Action PlanRequirements.
Equal Opportunity Requirements
Customer Service Population Analysis. To complete this analysis you must first determine what segment of the county or a multi-county population best represents your potential customers. Following are data sources that may be useful in completing this analysis:
- Population Data from the U.S. Census Bureau, American FactFinder Home Page (exit DHS).
- Wisconsin Demographic Data by Metropolitan, Mircopolitan Statistical Areas, Town, City, Village and County:
- Population by Nativity and Citizenship Status (Excel, 179KB)
- Population by Place of Birth by Nativity and Citizenship Status (Excel, 327KB)
- Population by Sex by Age by Nativity and Citizenship Status (Excel, 429KB)
- Population by Sex by Age by Disability Status (Excel, 737KB)
- Population by Sex by Age by Educational Attainment for the Population 18 Years and Over (Excel, 1.39MB)
- Population by Sex by Educational Attainment for the Population 25 Years and Over (Excel, 630KB)
- Population by Gender and Age, by Race, Ethnicity & Age, by Disability Age & Gender, and by Language Spoken at Home by Ability to Speak English for 5 Years and Over (County Alone) (Excel, 2.18MB)
- Population by Age by Ratio of Income to Poverty Level in the Past 12 Months (Excel, 2.02MB)
- Population by Sex by Age (American Indian and Alaska Native Alone) (Excel, 374KB)
- Population by Sex by Age (Excel, 941KB)
- Equal Opportunity Policy Statements and Notifications
- Translation of the model Equal Opportunity Policy, Limited English Proficiency Policy, and Complaint Policy and Procedures are available in Hmong and Spanish.
- Access to Services
- Information about the elimination of physical barriers in facilities that serve persons with disabilities is available. Compliance to ADA Accessibility Guidelines (ADAAG) is necessary for any new building or any renovation a recipient may undertake to an existing building.
- The Wisconsin Programs and Services Access Self-Assessment Checklist (Word, 327KB) is a tool to assist entities to evaluate the physical accessibility to their programs, services, activities, and facilities. The self-assessment was developed through a joint effort of the DCF, DHS, and DWD. The self-assessment checklist incorporates required elements of Section 504 of the Rehabilitation Act of 1973, and the Americans with Disability Act of 1990 (ADA). Completing the checklist in itself does not guarantee compliance with the requirements of the ADA or Section 504 of the Rehabilitation Act. Entities must demonstrate a good faith effort in meeting these requirements by documenting the steps it will take or taken to address those barriers identified. For a complete checklist, refer to the Wisconsin Program and Services Self-Assessment Checklist. The facility assessment should be treated as a record to be kept on the recipient's files available for a desk review or an on-site visit by DCF, DHS, or DWD.
- Discrimination Complaint/Grievance Procedure.
- Translations of the model into additional languages are available on the Department of Workforce Development (exit DHS) website. Copies of the policies that are posted for the public must be completed and signed.
- CARES Race and Ethnicity Statistics by Calendar Year -- 2012 (Excel, 241KB); 2013 (Excel, 304KB)
- The CARES Race and Ethnicity statistics counts are unduplicated by calendar year. This Excel spreadsheet includes statistic categories for Race, Ethnicity, Language and Disability for individuals in the CARES system. To view the desired data, select the category tab at the bottom of the Excel spreadsheet and scroll to your county. Individuals are counted only once, regardless of the number of months of eligibility for a given program, the number of programs for which they were eligible or multiple periods of eligibility throughout the year. Race and ethnicity information is provided voluntarily, therefore, there are those that chose not to provide that information to their CARES worker. Those individuals are listed under "Unknown". Gender counts are included in both Race and Ethnicity tabs. Additionally there is a State tab that provides state totals for each category.
Limited English Proficiency Program (LEP) Requirements
As a recipient, you are required to establish a language access policy andprocedures to be implemented as specified in the CRC requirement for the periodof January 1, 2014 - 2017.
Please note: all links below exit the DHS website.
- Oral Interpretation. State Contract for Telephone Interpretation (exit DHS)
- Language Poster (PDF, 495KB)
- U.S. Department of Health of Human Services (PDF, 724KB) offers guidelines for "safe harbors" which you should consider in planning for the translation of written documents.
- LEP Customer Service Language Access Analysis
- Wisconsin Demographic data by County, Town, City, Village:
- Population That Speak English Less Than Well by Age Groups 5-17, & 18 and Over (Excel, 126KB)
- Language Spoken at Home by Ability to Speak English for Populations 5 Years and Over by Language Groups (Excel, 1.19MB)
- Population That Speaks English Less Than Well Below 200% of the Federal Poverty Level by Income Maintenance Consortiums (Includes Menominee & Milwaukee Enrollment Services) (Excel, 487KB)
- Wisconsin Demographic data by County, Town, City, Village:
- Other Data Resources. Depending on the recipient's eligible customer population, the recipient will need to refer to data sources beyond the 2000 Census. All of the below links leave the DHS webpage.
- Department of Public Instruction: http://ell.dpi.wi.gov/ell_lepdatacoll
- Census data http://censtats.census.gov/pub/Profiles.shtml
- Refugee Population, Statistics, and Census Data for Wisconsin
- The Refugee Assistance Services Program Section tracks the number of refugee groups in Wisconsin. These statistics can be used by agencies for planning and programming services delivery as well as to prepare grant proposals.
- Wisconsin's Refugee Population
- Actual Arrivals, FFY 2009 (PDF, 22 KB)
- Estimated Arrivals, FFY 2010 (PDF, 11 KB)
- Refugee Population in Wisconsin Map (PDF, 24 KB)
- 5-Year Refugee Population Chart by Consortium and County; CY 2005-2009 (PDF, 19 KB)
- Refugee program funding chart showing changes in the funding levels, actual and projected through 2011 (PDF, 12 KB)
- 2010 Action Plan Funding Allocation Chart (PDF, 20 KB)
- Refugees from a variety of nations around the world have been resettling in Wisconsin since 1975. This chart contains a breakdown of the total refugee/immigrant population in Wisconsin (by county and ethnic country of origin) from 1975 through January, 2009 (PDF, 9 KB)
- The Wisconsin United Coalition of Mutual Assistance Associations, Inc (WUCMAA)
- Migrant Workers data
- 2011 (PDF, 646 KB)
- Bureau of Migrant and Special Population
Technical assistance information is provided in Section H, page 5 of the Instructions and Format for the Civil Rights Compliance Plan. Additionally, the same information can be found in: