Wisconsin Cancer Reporting System - Cancer Reporters - Announcements and Materials

This site provides resources for those reporting cancer cases to the Wisconsin Cancer Reporting System. You can select a link below to find the various resources available here for cancer reporters, or use the links in the sidebar on any page in the WCRS Cancer Reporters site.

WCRS Achieves Gold Certification!

Logo for NAACCR Gold Certification 2012

The North American Association of Central Cancer Registries (NAACCR) has announced that the Wisconsin Cancer Reporting System has attained the GOLD standard for its 2012 data submission! Cancer registries that meet the Gold Standard for Registry Certification have achieved the highest NAACCR standard for complete, accurate, and timely data to calculate standard incidence statistics for the year reviewed.

Calling All Abstract Plus Users

WCRS will be upgrading Abstract Plus this summer to meet the new 2015 reporting requirements. The upgrade will occur automatically for facilities that are on the current version, 3.4.0.0 with the V14 layout. WCRS has been notifying facilities sending in submissions from the earlier versions, but we may not have reached everyone, especially if your facility has not submitted cases in a while.

Please check your Abstract Plus version and contact Laura Stephenson immediately (608-266-8926 or laura.stephenson@dhs.wisconsin.gov) if you have an earlier version (3.1.1.7 or 3.2). You must be using version 3.4.0.0 for automatic upgrades to work. You can find the version number in two ways: 1) In Abstract Plus, click on Help, then About. The version will be listed in the About window. 2) When you click on the Abstract Plus icon to open it, a temporary window pops up with the version number.


Only Two WCRS Regional On-Site Training Workshops Left for 2015

WCRS is conducting on-site regional training for the new SEER Summary Stage and AJCC TNM Staging requirements. This is a full-day, hands-on workshop that will review the general rules for both staging schema and also provide more in-depth review for the top four cancer sites: breast, lung, prostate and colon. Afternoon breakout sessions will focus on staging exercises with the individual site rules review. The two remaining workshops are scheduled as follows:

August 14, 2015, at Department of Health Services, Madison
October 7, 2015, at Bellin Memorial Hospital, Green Bay

Registration will open 4-6 weeks prior to the workshop and will be announced via blast email. Please contact Robin Malicki at robin.malicki@dhs.wisconsin.gov for more information.


Reminder:  2014 Cancer Case Due Date Fast Approaching

  • Cases diagnosed through October 2014 were due to WCRS by May 1, 2015.
  • All cases diagnosed in 2014 are due to WCRS by July 1, 2015.
  • Cases diagnosed before 2014 are past due and should be submitted immediately.

In order to monitor your facility's compliance, it is important to notify WCRS if your facility:

  • Has had a significant increase or decrease in your cancer caseload;
  • Has begun reporting for another facility (clinic/physician office or hospital);
  • Has stopped reporting for another facility (clinic/physician office or hospital); or
  • Expects a delay in cancer reporting at any time.

WCRS has a list of contract abstracting services that can be used to help facilities with backlogs in reporting. Please contact us to obtain the list.


Training Webcasts on New Reporting Requirements

In preparation for the transition from Collaborative Stage to directly assigned clinical and pathological Tumor, Nodes, Metastases (TNM) staging and SEER Summary Stage in 2015-2016, the National Cancer Registrars Association (NCRA) is providing free training. For those reporters who are new to cancer registry work and reporters who need a refresher, this is a great opportunity to receiving training on the American Joint Committee on Cancer (AJCCO) TNM coding and SEER Summary Stage.

While WCRS never stopped requiring SEER Summary Stage, these training sessions provide an excellent refresher and additional information since the requirement for benign brain tumor reporting began in 2004.

These training sessions are the educational modules that were presented in May 2014 at NCRA's annual conference during the CDC National Program of Cancer Registries (NPCR) Education and Training Coordinators' Workshop. The sessions have been posted on the NCRA website: TNM/SEER Summary Stage Requirements webcasts from NCRA.


WCRS V14 Edits Program

WCRS has created a stand-alone GenEDITS program to run the Wisconsin-specific Version 14 edits against files ready to submit to WCRS. This tool should be used by facilities not abstracting cases with AbstractPlus (the same edits are already built into AbstractPlus). The GenEDITS tool provides summary and detailed error reports, allowing the user to fix all edits before submitting the file to the State. Complete instructions for downloading, installing, and running the program are available in the GenEDITS user manual.


Certified Tumor Registrar Education Program

WCRS is pleased to announce the Cancer Information Management education program at Southwest Wisconsin Technical College, which will provide specialized training for Certified Tumor Registrar certification. Please visit the Southwest Wisconsin Technical College website for details about the new Cancer Information Management program starting in the fall of 2014.


 Abstract Plus Software

Abstract Plus Software Now Available!  The latest version of Abstract Plus data entry software, 3.4.0.0, using data layout version V14, is now available. This new version will replace all earlier versions and is compliant with all state reporting requirements for 2014 and earlier diagnoses. This Zip file (65 MB) contains instructions for downloading the new software, the software application files (setup.exe and AbstractPlus_3.4_V140_WI.msi) and a list of the edits used in this version. Please follow the download instructions and contact DHSWCRSdata@dhs.wisconsin.gov with any questions and for a copy of the user manual. WCRS will respond within three business days. If your facility does not have the capability to open a Zip file, please email WCRS and indicate you need the software provided in a different format. If you are currently using an earlier version of Abstract Plus, please contact Laura Stephenson at laura.stephenson@dhs.wisconsin.gov for special instructions prior to installing this new version.


Last Revised: June 30, 2015