Request for a Marriage Certificate

Frequently Asked Questions

• How do I request copies of marriage certificates?

• What if I don't have all the information?

• What is the difference between a certified and an uncertified copy?

• What information will be on the marriage certificate?

• How do I obtain an authentication or apostille for a marriage certificate?

• How do I obtain a marriage certificate if the marriage occurred in another state or country?

• How do I request proof that I have not been married?

• How can I contact the Wisconsin Vital Records Office directly?

Wisconsin law requires that applications for copies of marriage certificates include both a signature and the appropriate fees. Therefore, the Wisconsin Vital Records Office cannot accept applications through this Web site, by e-mail, or by telephone.  This applies to both information from and copies of marriage certificates.

You can apply for a copy of a marriage certificate three ways: in person, by mail, or by fax.

Identification is required to apply for copies of vital records in person, by mail or by fax. The acceptable forms of identification are listed below.

All forms of identification must show your current name and address.  Expired cards or documents will not be accepted. You must have an original ID to apply in person and provide a copy to apply by mail.

There is no additional charge for postage.

In Person:

You can apply in person for a copy of a marriage certificate at 1 West Wilson Street, Room 158, in Madison, Wisconsin (driving directions/parking).  The office is open from 8:00 A.M. until 4:15 P.M. (C.S.T.), Monday through Friday, excluding legal holidays.

Applications are available in our office or you may fill out the marriage certificate application form (PDF, 145 KB) and bring it with you. Acceptable identification is required.

Our office provides both regular service and expedited service for in-person requests.

Regular Service:  In-person requests for certified copies of marriage certificates are completed within two hours of acceptance at our counter if received by 2:00 p.m.  Requests received at our counter after 2:00 p.m. will be completed by  10:00 a.m. on the next business day.

Because of the high demand for copies of marriage certificates, requests for uncertified copies are not completed on the same schedule as certified copies.  In-person requests for uncertified copies of marriage certificates may take up to three months to complete.

The cost for the search, which includes one copy of the certificate, if found, is $20.00. Additional copies of the same record, requested at the same time as the first, are $3.00 each.  The cost is the same whether you request a certified or uncertified copy of the marriage certificate.

The fees are not refundable if no record is found. Acceptable methods of payment for in-person requests are cash, personal check, or money order.  Credit and debit cards are not accepted for in-person requests.

Expedited Service:  In-person requests for both certified and uncertified copies of marriage certificates can be expedited for for an additional fee.

Expedited in-person requests for copies of marriage certificates will be completed within 15 to 30 minutes. Expedited in-person requests for uncertified copies of marriage certificates will be completed within two hours. Expedited requests will not be processed after 4:00 p.m.

The cost for expedited service is $20.00 per record in addition to the $20.00 marriage certificate search fee.  Additional copies of the same certificate, requested at the same time as the first, are $3.00 each.  The cost is the same whether you request a certified or an uncertified copy of the marriage certificate.

The fees are not refundable if no record is found.  Acceptable methods of payment for in-person requests are cash, personal check, or money order. Credit and debit cards are not accepted for in-person requests.

By Mail:

Applications for copies of marriage certificates should be mailed to:

Please use the marriage certificate application form (PDF, 145 KB) or request an application by sending a self-addressed stamped envelope to:

Incomplete or unsigned forms will be returned unprocessed. Include a copy of acceptable identification (required).

If you are requesting a certificate for a marriage that occurred prior to 1907, please check our list of earliest registered marriages to see if we may have the record.

The cost for the search, which includes one copy of the record, if found, is $20.00. Additional copies of the same record, requested at the same time as the first, are $3.00 each.  The cost is the same whether you request a certified or uncertified copy of the marriage certificate.

The fee is not refundable if no record is found.  You must enclose a personal check or money order made payable to Wis. Vital Records. Please do not send cash.

Please include a self-addressed, stamped, business-size envelope with your request.

Requests for certified copies of marriage certificates will be completed within one month. Because of the high demand for copies of marriage certificates, requests for uncertified copies of marriage certificates are not completed on the same schedule as certified copies and may take up to three months to complete.

Expedited service is not available by mail.  If you require expedited service for a copy of a marriage certificate, you must apply in person or by fax.

By Fax:

If you require expedited service for a copy of a marriage certificate and cannot apply in person, you may submit a fax application. The certificate can be sent to you by regular mail or overnight United Parcel Service (UPS) Next Day Air.

Please use the fax marriage certificate application (PDF, 36 KB) or call (608) 266-1373 to have the form faxed to you. Once the application is filled out, please fax it to the number listed on the top of the form. Include a copy of acceptable identification (required).

All requests received by fax will be charged for expedited service.  The cost for expedited service is $20.00 per record in addition to the usual $20.00 marriage certificate search fee.  The search fee includes one copy of the certificate, if found.  Additional copies of the same certificate, requested at the same time as the first, are $3.00 each.  All costs must be paid by credit card and there is an additional $6.00 fee for credit card processing.

The fees are not refundable if no record is found.

Faxed requests for both certified and uncertified copies to be sent by regular mail will be completed and mailed within five business days.

Faxed requests for copies to be sent by overnight UPS will be completed and shipped within one to two business days. UPS requests are processed until 1:00 p.m. each business day for next business day delivery. The fee for UPS shipping is $17.50 within the continental U.S.

What if I don't have all the information requested in the application?

The Wisconsin Vital Records Office can search for marriage certificates even if you cannot provide all the information requested in the application. For us to search our files for a marriage certificate when some information is not available, you must provide the name of the husband and a period of time to search. If you are requesting a certificate for a marriage that occurred prior to 1907, you must provide the county where the marriage occurred.  

Because of the different ways in which Wisconsin vital records have been indexed over time, how they are searched differs depending on the year(s) being searched. Please read the following carefully to see what constitutes a search and how much it will cost.

If you are requesting a marriage certificate for a person with a common last name such as Anderson, Johnson, or Smith, you must include additional identifying information such as the name of the wife or the county of occurrence.  Please include as much additional information as possible to assist in the search.

What is the difference between a certified and an uncertified copy of a marriage certificate?

A certified copy of a marriage certificate issued by our office will have a raised seal, will show the signature of the State Registrar, and will be printed on security paper. A certified copy may be required to change your last name or obtain benefits.

State law restricts who may obtain a certified copy of a marriage certificate. A certified copy may be issued to:

• The persons named on the record,

• The spouse of the persons named on the record,

• A parent of the persons named on the record,

• A sibling of the persons named on the record,

• A child of the persons named on the record,

• A grandparent of the persons named on the record,

• A person authorized in writing by one of the above. The written authorization must accompany the request and the relationship of the authorizing party to the subject of the record must be clearly explained.

• A person who can demonstrate that the record is required to protect a personal or property right.

If you do not meet one of the above criteria, you cannot receive a certified copy of a marriage certificate.

An uncertified copy of a marriage certificate is available to anyone who applies. An uncertified copy will contain the same information as a certified copy but will not be acceptable for legal purposes, such as claiming insurance benefits.

What information will be on the marriage certificate?

An uncertified copy of a marriage certificate will be a photocopy on plain, white paper of the original document that was filed in our office. A certified copy of a marriage certificate will be a photocopy on security paper of the original document that was filed in our office.   The information provided on a marriage certificate varies from year to year. Typically, a marriage certificate from 1907 will include the name and birthplace of the husband and wife, and the date and place of marriage. Marriage certificates from later years may include additional information such as the occupations and addresses of the husband and wife.

How do I obtain an authentication or apostille for a marriage certificate?

An apostille is a specific authenticating certificate for a marriage certificate that may be required by other countries. In Wisconsin, an apostille is issued by the Office of the Wisconsin Secretary of State. Information on how to obtain an apostille is available on the Web site of the Office of the Secretary of State at http://www.sos.state.wi.us/apostilles.htm (exit DHS).

If you want our Vital Records office (located in Madison, Wisconsin) to assist you with obtaining a certified copy of a marriage certificate and submitting the certified marriage certificate copy to the Office of the Wisconsin Secretary of State (also located in Madison, Wisconsin), you must do the following:

1. Request a copy of a marriage certificate from our Vital Records office using the application and procedure shown on the Vital Records Web site at http://www.dhs.wisconsin.gov/vitalrecords/marriage.htm;
2. Request an apostille from the Wisconsin Secretary of State's office using the order form and procedure shown on their Web site at www.sos.state.wi.us/apostilles.htm (exit DHS), only instead of submitting your request to the Secretary of State,
3. Submit the required Vital Records application form and fee and the Secretary of State's order form, fee, and prepaid envelope (from the Secretary of State to you) to Vital Records for processing. NOTE: You must submit separate payments and completed application/order forms, one for Vital Records services and one for Secretary of State services, if you want our Vital Records office to assist you with this process.

Once Vital Records has received forms and fees for both agencies from you, we will create a certified copy of the marriage certificate and will submit the certified marriage certificate copy, Secretary of State's application, Secretary of State's fees, and prepaid envelope directly to the Office of the Secretary of State. They will complete their process and return the certified marriage certificate copy and apostille directly to you in the envelope you provided for them.

How do I request a marriage certificate if the marriage occurred in another state or country?

The Wisconsin Vital Records Office has certificates only for marriages that occurred in Wisconsin. You can find information on obtaining certificates from other states or U.S. territories on the Internet at http://www.cdc.gov/nchs/w2w.htm (exit DHS).

For information on obtaining marriage documentation for a marriage that occurred outside of the United States or U.S. territories, you can find information on the sites listed below.

1. If you want a copy of the marriage certificate on file in that country, you may contact the U.S. Embassy in that country or that country's consulate located in the United States.

Reminder: This document will most likely be completed in the official language of the country of marriage.

Addresses and telephone numbers for consular offices in the U.S. can be found on the Internet at http://www.state.gov/s/cpr/rls/dpl/32122.htm (exit DHS).

2. If you want a consular office to authenticate a certified copy of your foreign marriage document, you can find information at the following U.S. Department of State Web site: http://travel.state.gov/law/family_issues/marriage/marriage_589.html (exit DHS).

How do I request proof that I have not been married?

The Wisconsin Vital Records Office provides a Letter of Non-Marriage solely as a requirement for marriage in another country. If you require proof that no Certificate of Marriage has been filed with the Wisconsin Vital Records Office, a search for a Certificate of Marriage must be conducted for those years that you were a resident of Wisconsin (1) from the time you turned 16 years of age until the present OR (2) from the time your last marriage ended in annulment, divorce, or death.

If no Certificate of Marriage is found, you will receive a notarized Letter of Non-Marriage as proof that no Certificate of Marriage is on file in the Wisconsin Vital Records Office. To request a Letter of Non-Marriage, please complete the Letter of Non-Marriage Application (PDF, 30 KB) and submit it along with the appropriate fees to our office. If you are having difficulties accessing this form, please call our office at (608) 266-1373 to have the form sent to you.

How can I contact the Wisconsin Vital Records Office directly?

If you have a question that is not answered on this Web site, please contact us directly in one of the following ways:

• E-mail:  DHSVitalRecords@wisconsin.gov.

• Telephone:  For automated assistance 24 hours a day, please call (608) 266-1371.   To contact our service counter during the hours of 8:00 A.M. to 4:15 P.M. (C.S.T.), Monday through Friday, please call (608) 266-1373.

• Mail:  Our mailing address is Wisconsin Vital Records Office, P.O. Box 309, Madison, WI   53701-0309.

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Last Revised:  April 02, 2013