Amending a Vital Record

The information on this web page explains the steps needed to amend a Wisconsin vital record.

How to correct a birth record when the birth occurred less than 365 days ago

About two weeks after the birth of a child, the child’s mother should receive a Notification of Birth Registration form in the mail. Parents can use this form to make corrections to and order copies of the birth record. If you have already ordered copies of the birth record from our office and need to make a correction, mail the incorrect certificates back to our office along with a note stating what information needs to be corrected, and we will send corrected certificates back to you.

If you need to change any part of your child’s name, please contact us and request a Name Change Within the First Year of Life form. There is no charge to change the child’s name one time within the first 365 days after the child’s birth.

How to correct a birth record when the birth occurred more than 365 days ago

If you have a certified copy of the record:

  • Mail the record to our office with a note explaining what information is incorrect and what the correct information should be.
  • We will review the record and send you the appropriate amendment instructions if necessary.

If you do not have a certified copy of the record:

  • Apply for a certified copy using the normal application process.
  • Submit your application with an explanation regarding what information is incorrect and what the correct information should be.
  • We will review your request and send you the appropriate amendment instructions if necessary.

The fee to process an amendment in our office is $10, which does not include a certified copy of the amended record. The first copy of the record is $20, and each additional copy is $3.

How to correct a death record when the death occurred less than 365 days ago

If the death occurred less than one year ago, corrections to the decedent’s demographic information (name, date of birth, marital status, address, etc.) must be requested by the funeral director. Corrections to any information in the cause-of-death section of the certificate must be requested by the medical certifier.

How to correct a death record when the death occurred more than 365 days ago

If the death occurred more than one year ago, a court order is required for all corrections.

If you have a certified copy of the record:

  • Mail the record to our office with a note explaining what information is incorrect and what the correct information should be.
  • We will review the record and send you the appropriate court order forms and instructions if necessary.

If you do not have a certified copy of the record:

  • Apply for a certified copy using the normal application process.
  • Submit your application with an explanation regarding what information is incorrect and what the correct information should be.
  • We will review your request and send you the appropriate court order forms and instructions if necessary.

The fee for filing a court order amendment in our office is $10, which does not include a certified copy of the record. The first copy of the record is $20 and each additional copy is $3.

How to correct a marriage record when the marriage occurred less than 365 days ago

If the marriage occurred less than one year ago, corrections may be requested by the officiant or the county clerk who issued the marriage license. Please contact our office for additional information.

How to correct a marriage record when the marriage occurred more than 365 days ago

If the marriage occurred more than one year ago, a court order is required for all corrections.

If you have a certified copy of the record:

  • Mail the record to our office with a note explaining what information is incorrect and what the correct information should be.
  • We will review the record and send you the court order form and instructions if necessary.

If you do not have a certified copy of the record:

  • Apply for a certified copy using the normal application process.
  • Submit your application with an explanation regarding what information is incorrect and what the correct information should be.
  • We will review your request and send you the court order form and instructions if necessary.

The fee for filing a court order amendment in our office is $10, which does not include a certified copy of the record. The first copy of the record is $20 and each additional copy is $3.

How to amend a birth record following a legal name change

For information on obtaining a legal name change, contact the clerk of court in the county where you currently live. See Listing of All Wisconsin Clerks of Court.

Once a legal name change court order has been issued, submit a certified copy of the court order to our office, along with a birth certificate application if you are requesting copies of the birth certificate. “Certified” means the document contains an original court seal. The certified court order will be returned to you once the name change has been processed in our office.

The fee to file a legal name change court order in our office is $10, which does not include a certified copy of the amended birth certificate. The first copy of the record is $20, and each additional copy is $3.

Please mail to:

Wisconsin Vital Records
ATTN: Legal Name Changes
P.O. Box 309
Madison, WI 53701

How to amend a birth record following a sex change

In order to amend the sex on a birth certificate following a sex change, our office requires the following:

  • A certified copy of a court order from a court in the United States or Canada that orders the sex designation on the birth certificate to be changed.
  • A $20 fee to file the court order, which does not include a certified copy of the new certificate.

 

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Last Revised: November 21, 2016