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Wisconsin Department of Health Services



Division of Public Health

Office of Health Informatics

The Office of Health Informatics has a primary responsibility to collect, maintain and provide vital records for the citizens of the state; to collect, protect, disseminate and analyze health care and population-based health data needed to conduct critical state business; and to integrate and manage major public health- related information systems.  It is also responsible for promoting the statewide adoption and use of electronic health records, and health information exchange among Wisconsin providers.

The Office includes three sections: State Registrar/Vital Records; Health Analytics; and Informatics Architecture. It also includes a Senior Epidemiologist for Informatics and Communication, and the State HIT (Health Information Technology) Coordinator.

  • The State Registrar/Vital Records Section carries out state vital statistics functions as established in Chapter 69, Wisconsin Statutes. The Registration and Statistics Unit registers all vital events - births, deaths, fetal deaths, marriages, divorces, declarations of domestic partnership, and terminations of domestic partnership. The unit also trains personnel in local vital records offices to assure vital records policies and procedures are followed uniformly throughout the state. The Special Records and Preservation Unit files, amends, preserves, stores and issues copies of all Wisconsin vital records. The Customer Service Unit accepts and processes applications for copies of vital records from citizens.

  • The Health Analytics Section provides analysis of health data, including linked data bases and reports, based on its data collection systems and other data sources.  The section maintains the Wisconsin Cancer Reporting System (cancer registry), the Pregnancy Risk Assessment Monitoring System (PRAMS), and the Wisconsin Violent Death Reporting System; and conducts two population surveys, the Behavioral Risk Factor Survey and the Family Health Survey.  The section provides demographic data and constructs population estimates. The section also provides data on health care providers and health care services to the Department for epidemiological and administrative use. The section develops and maintains WISH, a Web-based interactive query system providing local and statewide health information. It also edits and reviews all Office publications and oversees Office websites, including Health Statistics, the Consumer Guide to Health Care, and others.

  • The PHIN Coordinator/Informatics Architecture Section focuses on integrating information contributed by the public health community and its partners so that it can be appropriately and quickly retrieved, analyzed,and shared. The Public Health Information Network (PHIN) will support the entire spectrum of public health activities in the state through disease detection and monitoring, data analysis, secure network communications, emergency alert and response, and knowledge management.

  • The Senior Epidemiologist for Informatics and Communication furthers a knowledge-sharing and knowledge-management culture by establishing best practices for data collection, management, analysis and dissemination, and by fostering more effective use of the Public Health Information Network.

  • The State HIT (Health Information Technology) Coordinator works with public and private partners to develop a secure, trusted, technically compatible statewide health information exchange across the public and private sectors; the purpose is to link HIT and health information exchange plans with prevention and disease management activities to improve the quality, safety and value of health care in Wisconsin.

The Office of Health Informatics has key relationships with other entities in the Department, local health departments, universities, health care providers, and federal public health agencies.

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Last Revised:  April 28, 2014