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Wisconsin Hospital Emergency Preparedness Program (WHEPP)
Wisconsin Tracking, Resources, Alerts and Communication (WI Trac)

WI Trac is a tool that hospitals use to alert and communicate with each other and with their emergency response partners, not only in an emergency, but also on a day-to-day basis.

Purpose of WI Trac

WI-Trac is a tool to better manage an incident through sending alerts, knowing the diversion status of hospitals and knowing what resources are available to assist hospitals in need. WI-Trac eventually will be the tool by which hospitals and others can communicate with physicians in their office setting by providing physicians with alerts as well as "just-in-time" diagnostic and treatment information.

WI-Trac is a requirement of the federal Hospital Preparedness Program. Hospitals are required, when requested, to post their available bed capacity on WI Trac. The state will then report the aggregated bed capacity to the U.S. Department of Health and Human Services Strategic Operations Center though HAvBED. HAvBED is the acronym for "Hospital Available Beds for Emergencies and Disasters".

Functions of WI Trac

In addition to resource reporting and the ability to send alerts, WI Trac has an information database for all users, the ability to do enhanced surveillance, a knowledge database and a report writer. WI Trac will also be used for patient tracking.

Users of WI Trac

WI-Trac is intended primarily for hospitals, but WI Trac also is available to EMS, First Responders, public health, physician offices, law enforcement, fire departments, Dispatch Centers and Emergency Management directors. WI Trac is intended for anyone who partners with hospitals for the better care and treatment of victims, who may be involved in an incident.

WI Trac Organization

The organizational structure of WI Trac is very simple. There is a System Administrator, who oversees the functions and operations of WI Trac statewide. Each facility is to have a Site Administrator. That Site Administrator, in turn, can designate Site Users, who can send alerts and up-date all information on WI Trac, and Read-Only Users.

Access to WI Trac

To access WI Trac, you will need to complete the following two steps:


The person, who is designated to serve as the Site Administrator for your organization, is to contact Deb Van Matre, WI Trac State System Administrator, at and provide her with:

  1. Your name
  2. Telephone number
  3. Email address
  4. Your organization's name. 

You will then be given a WI Trac ID and Password for the WI Trac "demo" site along with a document entitled, "WI Trac Training and Certification".


In order to become the Site Administrator of WI Trac for your organization, have the ability to assign rights to others at your organization to be Site Users or Read-Only Users and get access to the "live" WI Trac site, you must complete and sign the document, "WI Trac Training and Certification" and send this to the State System Administrator, Deb Van Matre. Once this document is received and verified, you will then receive by email the ID and Password to the "live" WI Trac site and be designated as the Site Administrator for your organization.

To go to WI Trac, please click on this link:

WI Trac: Wisconsin Tracking, Resources, Alerts and Communication (exit DHS)


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 Last Revised: April 21, 2014