WI Trac is a tool that hospitals use to alert and communicate
with each other and with their emergency response partners, not only
in an emergency, but also on a day-to-day basis.
Purpose of WI Trac
WI-Trac is a tool to better manage an incident through sending
alerts, knowing the diversion status of hospitals and knowing what
resources are available to assist hospitals in need. WI-Trac
eventually will be the tool by which hospitals and others can
communicate with physicians in their office setting by providing
physicians with alerts as well as "just-in-time"
diagnostic and treatment information.
WI-Trac is a requirement of the federal Hospital Preparedness
Program. Hospitals are required, when requested, to post their
available bed capacity on WI Trac. The state will then report the
aggregated bed capacity to the U.S. Department of Health and Human
Services Strategic Operations Center though HAvBED. HAvBED is the
acronym for "Hospital Available Beds for Emergencies and
Functions of WI Trac
In addition to resource reporting and the ability to send alerts,
WI Trac has an information database for all users, the ability to do
enhanced surveillance, a knowledge database and a report writer. WI
Trac will also be used for patient tracking.
Users of WI Trac
WI-Trac is intended primarily for hospitals, but WI Trac also is
available to EMS, First Responders, public health, physician
offices, law enforcement, fire departments, Dispatch Centers and
Emergency Management directors. WI Trac is intended for anyone who
partners with hospitals for the better care and treatment of
victims, who may be involved in an incident.
WI Trac Organization
The organizational structure of WI Trac is very simple. There is
a System Administrator, who oversees the functions and operations of
WI Trac statewide. Each facility is to have a Site Administrator.
That Site Administrator, in turn, can designate Site Users, who can
send alerts and up-date all information on WI Trac, and Read-Only
Access to WI Trac
To access WI Trac, you will need to complete the following two
The person, who is designated to serve as the Site Administrator
for your organization, is to contact Deb Van Matre, WI Trac State
System Administrator, at
and provide her with:
- Your name
- Telephone number
- Email address
- Your organization's name.
You will then be given a WI Trac ID and Password for the WI Trac
"demo" site along with a document entitled, "WI Trac
Training and Certification".
In order to become the Site Administrator of WI Trac for your
organization, have the ability to assign rights to others at your
organization to be Site Users or Read-Only Users and get access to
the "live" WI Trac site, you must complete and sign the
document, "WI Trac Training and Certification" and send
this to the State System Administrator, Deb Van Matre. Once this
document is received and verified, you will then receive by email
the ID and Password to the "live" WI Trac site and be
designated as the Site Administrator for your organization.
To go to WI Trac, please click on this link:
WI Trac: Wisconsin Tracking,
Resources, Alerts and Communication (exit DHS)