The screen completion date is the date when all sections were completed by the certified screener, not the date information is entered into the computer. Indicate the date on which all sections of the CLTS FS were complete. It may take more than one day to complete all sections, especially if a screener must wait for information from health care providers. It is acceptable for one person to enter the demographic information (module 2) and for the certified screener to complete the clinical entries (modules 3-10). However, all of the screen entry time should be combined and put under the certified screener's name.
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Face-to-Face Contact with Child and Parent(s) or Guardian
This is the amount of time the screener spent in face-to-face meetings with the child or their parent(s) or primary caregiver. Face-to-face contact includes the entire time spent at a home visit with the immediate family even if the child is only seen for part of that visit. For example, if the screener is at the home for one-and-a-half hours, but the child was only present for the last 30 minutes, the screener would put one hour, 30 minutes under face-to-face contact.
This is the amount of time the screener spent in face-to-face meetings and on the phone talking with collateral contacts (such as extended family members, teachers, therapists, health care providers). This also includes phone conversations with the child's parent(s) or guardian. Do not include conversations with others who are present at a home visit. For example, if the screener is at the home visit and the child's teacher is also at the home visit, the entire time spent in the home is recorded as face-to-face contact not collateral contact.
This is the amount of time the screener spent doing paperwork and paper research to complete the CLTS FS. Phone contact with the parent or primary caregiver should be included in this category. This does not include intake preparation.
This is the amount of time the screener spent traveling to and from appointments associated with the gathering of information necessary to complete the CLTS FS.
- Write all times as hours and minutes rounded to the nearest 15 minutes.
- The CLTS FS application will sum them up for the total time.
This space is provided for the screener to enhance or support the items they have checked (or did not check) on the CLTS FS. Some screeners may use the note section to complete necessary requirements for individual programs (such as the narrative assessment for the waiver). However, this is not the primary purpose of the note sections as they relate to the CLTS FS. The primary purpose or expectation is that notes will be made to strengthen and corroborate items checked on the screen. If notes are added to existing notes on a page, the most current notes should always be at the top of the list. If a screener does not agree with previous notes on a page, or those notes are no longer applicable for the child, notes from previous screens can be deleted. Notes are always saved on the original screen and can be found in the History Screens section. Notes are to be entered in the following format:
Date (MM/DD/YY) Comments… Screener initials
By adhering to this format, a screener's comments are securely written between the date of the note and their initials. This reduces the opportunity for other screeners to inadvertently add comments to someone else's notes. Screeners are responsible for the notes they create.