When doing business with the Department of Health Services (DHS), it is necessary to know the different funding information that is associated with these business opportunities.
Use the links in the "Resources Box" to take you to the specific program or tool/manual.
Resource Descriptions / Information
Auditing Government Funding - Grant contracts require the receiving agencies (i.e., counties, tribes, school districts, boards, and a number of other organizations) to follow the Department's auditing requirements in the Financial Management Manual, due to the manner in which these grant contracts are established. Audits of these agencies and Department programs are conducted by certified public accountants and accounting firms in accordance with federal and state audit requirements.
Grant Contract Administration Resources for Auditors, Provider Agencies and Other Users - The Allowable Cost Policy Manual, Financial Management Manual, and the Financial Management Handbook for Human Services Agencies provides information to auditors, provider agencies and other users on what they need to know, such as, determining allowable costs; determining allowable profits; assisting county, tribes and boards with financial and contract administration issues; providing a summary of the key financial management duties and responsibilities human service agencies must fulfill; and providing necessary information for conducting audits on grant contracts.
Audit Confirmation Requests - Certified Public Accounting (CPA) firms may request the Department confirm the amount of payments and funding source for the payments made on grant contracts that go to provider agencies directly funded by the Department.
Grant Enrollment, Application and Reporting System (GEARS) - The system for processing contracts and reimbursing expenses for local agencies. The system includes Human Services (HS), County Departments of Social Services (DSS) and 51 Board contracts, State Agencies, municipalities, non-municipalities and Income Maintenance (IM) contracts. The system records all expenditures from the county and non-county providers. It calculates amounts due and adjustments back to the State. It also generates reports for providers and counties under contract with the State. The CARS/GEARS 603 report serves as audit confirmations for Department programs that are paid through this system.
Accounting Policy and Procedures Manual (APP Manual) - The APP Manual contains information on accounting practices and fiscal processing for the Department. The manual is designed to maintain good internal controls, establish required fiscal standards for doing business, transmit required procedures for fiscal transactions and documents, and comply with federal financial policy.
Uniform Fee System - The Uniform Fee System standardizes, on a statewide basis, the determination of liability and ability to pay and otherwise regulate billing and collection activities for care and services provided or purchased by the Department, a County Department of Social Services or a County Department established under Wis. Stat. § 46.23, 51.42 or 51.437. Refer to Wis. Stat. §§ 46.03 (18) and 46.10, and Wis. Admin. Code ch. DHS 1.
State/County Contract Program - The State and County Contract for Social Services and Community Programs is a grant contract for social services and community programs between the Department and each County's County Board of Supervisors, as directed by Wis. Stat. § 46.031, and provided or purchased by the County pursuant to Wis. Stat. §§ 46.034 (3), 46.21, 46.22, 51.42 and 51.437.
Tribal Affairs Fiscal/Contract Information - The Department and Indian governments of Wisconsin have a long-standing contractual relationship. The Tribal Affairs Office (TAO) has the responsibility to facilitate and coordinate the contracting process between the Department and the eleven Wisconsin tribes as well as the Great Lakes Inter-Tribal Council (GLITC), a non-profit consortium made up of ten Wisconsin tribes and one Michigan tribe. The TAO works in conjunction with the Department's divisions in order to provide direct funding to tribal governments, which supports health and family services for tribal communities.
Grants and Contract (GAC) - Public Health - The Department's Division of Public Health (DPH) has implemented a model for the contracting process between DPH and its partners, local health departments (LHDs) and private agencies. The model is performance-based, rather than cost-based reimbursement. It requires a higher level of accountability by the contractee agency and allows the DPH to specifically measure the results of what its funding has purchased. The Grants and Contracts (GAC) System is an integral part of managing this process.
Civil Rights Compliance Information - The Department's Affirmative Action/Civil Rights Compliance (AA/CRC) Office works with the Department's contractors, grantees, sub-grantees and other providers that receive federal financial assistance through the Department to ensure compliance with federal and state laws, regulations and departmental policies and procedures prohibiting discrimination in employment and service delivery. The AA/CRC Office is responsible for developing and implementing the Department's Civil Rights Compliance Requirements for entities that receive federal financial assistance through the Department.
Title IV-E Foster Care and Adoption Assistance Program - Title IV-E, administered by the Department of Children and Families (DCF), represents a significant source of federal funding allocated to support State and local child welfare programs, and the children and families served by these local programs. Title IV-E is a subpart of Title IV of the federal Social Security Act. This program provides federal reimbursement to States for the costs of children placed in foster homes or other types of out-of-home care under a court order or voluntary placement agreement. Title IV-E benefits are an individual entitlement for qualified children who have been removed from their homes.