Employee and Contractor Background Check Process
Entities must complete background checks for all employees and contractors meeting the definition of a "caregiver" under Wis. Stat. § 50.065(1)(ag)1. These caregiver background checks are required at the time of hire, whenever there is a change in circumstances (arrest, conviction, government investigation, etc.) and at least every four years.
To obtain a caregiver background check online:
- The employee or contractor must complete a Background Information Disclosure (BID), F-82064.
- The entity must request a caregiver (note: this option must be selected) background check from the Wisconsin Department of Justice (DOJ) using the Wisconsin Online Record Check System (WORCS).
- Pay $15 per person fee to DOJ with a debit or credit card through WORCS.
Note: A log in to the WORCS system is not necessary, but providers can follow the steps outlined by DOJ to request a billing account.
If the entity is unable to submit an online request, complete the following steps:
- The employee or contractor must complete a Background Information Disclosure (BID), F-82064.
Review Wisconsin Department of Justice (DOJ), Criminal Background Check Resources and complete a Wisconsin Criminal History Record Request by using the Single Name Record Request, Form DJ-LE-250 (PDF) form.
Mark "Caregiver-General" under Request Purpose. Mail completed form along with appropriate fee payable to "Department of Justice" and self-addressed stamped envelope to:
Crime Information BureauAttn: Record Check UnitPO Box 2688Madison, WI 53701-2688- Pay $20 per person fee to DOJ with a check or money order.
Obtaining additional information for background checks
In some circumstances, entities may be required to obtain additional information, such as judgments of conviction, criminal complaints, out-of-state background checks, and military discharge documents. For additional information, please see chs. 3 and 4 of the Wisconsin Caregiver Program Manual, P-00038 (PDF).
Resources for reviewing background check results
The following resource links can be used when reviewing a caregiver background check in addition to the caregiver background check results from DOJ.
- Wisconsin Nurse Aide and Misconduct Registry
- Monthly Additions to Misconduct Registry
- U.S. Department of Health and Human Services, Office of the Inspector General, Exclusion Database
- Wisconsin Circuit Court Access
- Wisconsin Department of Safety and Professional Services (DSPS), Credential/License Search
- Wisconsin Department of Workforce Development (DWD), Arrest and Conviction Record
Contact us
If you have questions about the employee and contractor background check process, please email the Office of Caregiver Quality at dhscaregiverintake@dhs.wisconsin.gov.