Currently, the Division of Public Health is only onboarding health care organizations for reporting of COVID-19 cases.
This is the onboarding page for electronic case reporting (eCR). Onboarding refers to the testing and validation process that providers and public health programs engage in prior to ongoing submission of production data from certified electronic health record (EHR) technology (CEHRT). This page contains information on the Division of Public Health (DPH) electronic submission of case reports, including:
- Technical capacity to receive data.
- Resource/administrative capacity and queue prioritization.
- Required to registration materials.
Technical Capacity and Specifications
DPH has declared readiness to collect eCR for COVID-19 only. DPH has the technical capacity to receive eCR from eligible professionals and eligible hospitals that treat or diagnose COVID-19.
DPH asks providers and hospitals intending to submit eCRs to follow the HL7 CDA® R2 Implementation Guide: Public Health Case Report, the Electronic Initial Case Report (eICR) Release 1, STU Release 2.0– U.S. Realm published in February 2020.
Resource Capacity and Prioritization
DPH has limited resource capacity to test with and onboard providers. DPH will prioritize electronic case reporting onboarding in the order listed below:
Organizations ready to submit COVID-19 electronic case reports. DHS is only accepting COVID-19 eCRs at this time.
- Organizations using CEHRT with the capability of sending eCR messages per the HL7 CDA® R2 Implementation Guide: Public Health Case Report, Release 2 – U.S. Realm – the Electronic Initial Case Report (eICR)
Providers are still expected to maintain current state-mandated disease reporting requirements described in Wis. Stat. ch. 252, Communicable Diseases, regardless of their registration or onboarding status. Registration of intent to submit electronic case reports is not a replacement for reporting of communicable diseases, nor is it a substitute for reportable lab result reporting (also known as ELR).
Providers can satisfy the Stage 3 Public Health and Clinical Data Registry Reporting Objective’s Measure 3 – Electronic Case Reporting, even if they do not begin testing during their EHR reporting period, as long as they register with DPH no later than 60 days after the start of their reporting period, are responsive to DPH communications, and have a federally certified 2015 Edition EHR technology.
Information Required to Register
To register, the following information is needed:
- Organization name.
- Primary business contact information (phone number and email address).
- Primary technical contact information (phone number and email address).
- Primary address.
- Estimated quantity of reportable case results identified or suspected each month.
- Current submission of organization's disease results data (and transport type, if applicable).
- EHR vendor name, product name, and version of product.
- Capability of EHR system to generate an electronic initial case report.
- Organization’s intended submission method (automated, manual, or initially manual and then automated).
- Organization’s preferred transport mechanism for eICR submission (if applicable).
- Organization’s definition of eICR trigger codes within their workflow.
Providers wishing to register their intent to submit electronic case reports using CEHRT can visit the PHREDS Enrollment and Registration of Intent webpage.
For more information, visit:
- Electronic Case Reporting
- The Digital Bridge
- The Association of State and Territorial Health Officials (ASTHO) website on Electronic Case Reporting
If you have questions concerning the registration process, email the Wisconsin eHealth Program.
If you have questions concerning the technical onboarding process for electronic case reporting, email the Electronic Case Reporting team.