Wisconsin Trauma Care Registry

 

The Wisconsin Trauma Registry contains injury information from patients presenting to local hospitals (both trauma-designated and non-designated hospitals). This data collection effort is a way to improve patient care, to provide trauma training, and to define a standard on which to measure care.

DHS 118.09 provides the authority for the Department of Health Services to collect and analyze trauma system data to evaluate the delivery of adult and pediatric trauma care, develop injury prevention strategies for all ages, and provide resources for research and education. DHS 118.09(3) directs all hospitals, ambulance service providers and first responder services to submit data to the department on a quarterly basis determined by the department.

 

Trauma Registry Data Manager
Eric Anderson
608-267-1437

ImageTrend Support
888-730-3255

 

Below are frequently asked questions regarding the Wisconsin Trauma Registry.

Account Information FAQ

How do I get access to the Wisconsin Trauma Registry?

To request a username and password for the Wisconsin Trauma Registry, contact a user with Hospital Administrator access to your facility.

Why is my account suspended?

User accounts will be suspended after ten unsuccessful password attempts or 100 days without login to the Wisconsin Trauma Registry.

How do I reset my Wisconsin Trauma Registry password?

Passwords can be reset using the link provided on the login screen. The system will require entry of an email address to send a temporary password.  The email account entered for this temporary password must match the email in your trauma registry account.

Data FAQ

Who has to report? 

All hospitals that provide any level of care to trauma patients must submit data to the State Trauma Registry.

How does data get in the registry? 

Hospitals have the option to purchase their own registry software and "upload" batch reports to the state registry or they can enter data directly into Wisconsin's trauma registry at no cost to the organization.

How is the data used? 

The purpose of Wisconsin's Trauma Care System is to reduce death and disability resulting from traumatic injury. The data in the trauma registry is used for performance improvement activities at the state, regional and local level.

Is the data private and secure?

All data sent to the State Trauma Registry is confidential and protected. Aggregate reports are designed to ensure that no single individual, hospital, or EMS provider can be identified. 

In July of 2010, Wisconsin's Trauma Registry underwent several important changes: 

  • A new URL (web address) - the vendor is now "hosting" the registry  
  • A new look with several important upgrades 
  • A "practice environment" to develop skills and become familiar with the newer version of the product

What is WARDS Elite?

The Wisconsin Ambulance Run Data System (WARDS) Elite is a secure, web-based reporting system used by ambulance service providers to enter and submit their ambulance run information electronically via the Internet.

How do I get access to WARDS Elite?

Wisconsin Trauma Care Facilities will not be given direct access to the WARDS Elite database. Facilities can access EMS reports via the Hospital Hub or through the integration between the Wisconsin Trauma Registry and WARDS Elite. For more information regarding access to the Hospital Hub, contact your local Hospital Hub administrator.

What is the Hospital Hub?

The Hospital Hub is a database for hospital personnel to have access to the pre-hospital patient care reports for those patients transported to their facility a new Hospital Hub database has been made available. This database will allow access to both previous WARDS v.2 reports as well as the new WARDS Elite v.3 reports.

Training and Updates FAQ

Where can I find information on the Wisconsin Trauma Registry’s latest updates?

Release notes are available for review within ImageTrend University. Release notes include information pertaining to software updates and fixes to the Patient Registry product. Not all updates included in the release notes will apply to the Wisconsin Trauma Registry.

When is the next training for the Wisconsin Trauma Registry?

All training sessions for the Wisconsin Trauma Registry can be found in the Training and Resources tab of this webpage. If no upcoming training sessions are posted, refer to the ImageTrend University or Trauma Registry Data Manager for educational materials.

Resources

Contact the State Trauma Registry Staff for further information.

 

Last Revised: December 13, 2018