Community Aids Reporting System (CARS)

The DHS Community Aids Reporting System (CARS) is a critical DHS core financial system. DHS has been approved to explore alternate system solutions for CARS. The CARS team has created a web-based survey to begin the feedback loop to find out what users would like to see in a replacement solution for CARS, and what is currently not available in CARS.

All responses to this survey will be used to better analyze how DHS can develop a new community aids reporting system, so we ask that you please be open and honest. The survey will be available until 11:59 pm, on July 15, 2018.

DHS Community Aids System Survey

 

What is CARS?

CARS is the system for processing contracts and reimbursing expenses for local agencies. The system calculates about 600 non-county aid checks and grant-in-aid payments for over 280 state/county, state/tribe contracts each month. The system includes Human Services (HS), County Departments of Social Services (DSS) and 51 Board contracts, State Agencies, municipalities, non-municipalities and Income Maintenance (IM), and tribal contracts. The system records all expenditures from the county and non-county providers. It calculates amounts due and adjustments back to the State. It also generates reports for providers, counties, and tribes under contract with the State.

New CARS Payment Processing Memo (PDF)

CARS Payment Processing schedule (PDF)

Federal Reporting Requirements Frequently Asked Questions (FAQ) (PDF)

CARS Supplier (Agency) Validation, F-80112 (Word)

Electronic Funds Transfer Enrollment or Changes

CARS Reports / CARS System Messages

CARS Expense Report (Excel) , Memo and Contract Amendment dated April 20, 2016 (PDF)

How CARS Payments Work

Time Lines for Processing CARS Contracts

How to Read the DES-CARS 603 Report (PDF)

How to Read the DES-CARS 620 Contract Summary Report (PDF)

Human Services/Income Maintenance CARS Manual

Related Resources

Funding Information for DHS Programs/CFDA Report

If you have any questions or need additional funding information, please contact the Bureau of Fiscal Services, CARS Unit.

Last Revised: May 23, 2018