Nursing Home Grant Program: Guidelines and Application Information

CMP In-Person Visitation Funds Available 

The Centers for Medicare & Medicaid Services (CMS) announced that federally certified nursing homes are eligible to receive up to $3,000 in Civil Money Penalty (CMP) funds to purchase tents for outdoor visitation and/or clear dividers (e.g., Plexiglas or similar product) to create a physical barrier to reduce the risk of transmission during in-person visits. Funding for tents and clear dividers is limited to a maximum of $3,000 per facility. Please note, when installing tents, facilities need to ensure appropriate life safety code requirements found at 42 CFR 483.90 are met, unless waived under the Public Health Emergency (PHE) declaration. Additional information about the grant is available in the CMS In-Person Visitation Aid Requests Frequently Asked Questions (FAQs).  

Federally certified nursing homes interested in participating in the grant program are asked to submit a competed Civil Money Penalty (CMP) Reinvestment Application Template Coronavirus Disease 2019 (COVID-19) In-Person Visitation Aids Request to: DHSDQAFiscal@dhs.wisconsin.gov. To be considered for funding, each application must list the type of equipment including the brand and model.  

Applications will be reviewed to verify requests for equipment are within parameters established by CMS. Facilities will receive an approval letter from DQA with instructions on how to submit invoices for payment. 

Please direct questions to: DHSDQAFiscal@dhs.wisconsin.gov

 

Information from CMS Regarding the Use of Heaters in Outdoor Tents 

CMS has received several inquiries regarding the use of heaters in outdoor tents typically used for visitation purposes. CMS Baltimore has issued the following statement:

“We [CMS] have not issued any specific instructions regarding the use of  patio propane heaters, that when installing outdoor structures for visitation, facilities need to ensure appropriate life safety code and health care facilities code requirements found at 42 CFR 483.90 are met. This would also include that any State and local requirements are met.”

CMS has not specifically prohibited the use of heaters in outdoor tents. However, many state and local jurisdictions (building department, fire marshal, fire department, etc.) have specific permitting requirements for constructing temporary structures (i.e. tents) and heating sources beyond what is found in the Life Safety Code.  Facilities will need to check with their respective state and local authorities for requirements BEFORE they set up these tents.

 

Additional Information from CMS Regarding the Use of CMP funds for In-Person Visitation  

CMS has clarified that CMP funds can be used to purchase any of the following strictly for the purposes of in-person visitation: 
 

  • tents or other shelter for outdoor visitation (purchase and/or rental); and/or 
  • clear dividers (e.g., Plexiglas or similar product) to create a physical barrier to reduce the risk of transmission during in-person visits. 

Funding is limited to a maximum of $3,000 per facility which can include installation, installation materials, and shipping costs for allowable items mentioned above. When installing any items for visitation purposes, facilities need to ensure appropriate life safety code requirements found at 42 CFR 483.90 are met, unless waived under the Public Health Emergency declaration. Please note that air purifiers have been added to the list of prohibited items.

Expenses incurred on or after the release of Memorandum Nursing Home Visitation - COVID-19, QSO 20-39-NH (September 17, 2020) are eligible for reimbursement. 

CMS has updated the Civil Money Penalty (CMP) Reinvestment Application Template Coronavirus Disease 2019 (COVID-19) In-Person Visitation Aids Request and the CMS In-Person Visitation Aid Requests Frequently Asked Questions (FAQs).

General Guidelines

  • Proposals are accepted during the following time periods: January 1 thru April 30 and July 1 thru October 31. Form F-00176 includes information regarding the review process.
  • Quality Assurance and Improvement Committee reviews Project proposals during meetings in May/June and November/December.
  • Submit the completed Civil Money Penalty Funds Project Proposal application form F-00176 electronically to dhswebmaildqa@wisconsin.gov. In the subject line enter, Attn: Quality Assurance and Improvement Committee.

Eligibility

  • Must be an organization involved in the promotion of quality of care with licensed Wisconsin nursing homes. Civil money penalty funds cannot be used to support initiatives in other health care settings.

Criteria

  • Must allow for statewide replication of current and sound evidence-based practices that promote quality of care and quality of life of residents in Wisconsin nursing homes.

Project Proposal Categories

Only proposals related to responding to the COVID-19 situation in nursing homes will be accepted at this time.

Additional Information

Last Revised: October 29, 2020