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Feeding Assistant Program: Record Retention Requirements

Feeding assistant training programs must keep certain records for at least three years. These include:

  • Documents of the training, including the name of the instructor conducting it.
  • Lists of students who have completed the program.
  • Student skill checklists, written tests and certificates, and other training records.

Learn more about the Feeding Assistant Program

Training programs must keep test materials and certificate templates secure. This is to prevent disclosure or forgery.

Facilities must keep these records on their feeding assistants:

  • A copy of their training certificates.
  • Annual assessment documents.
  • Annual training sessions.
  • Lists of those employed.
  • The medical records of the residents they help.

Approved feeding assistant training programs must provide the Office of Caregiver Quality with certain information. This includes:

  • An annual report.

    Each year, the program must submit an annual report to the office on a provided form. The report must include the number of feeding assistants trained and tested that year. That includes the number of people who dropped out of the program or failed.

    The office will give a copy of the report to the regional field operations director.

  • Requests to make a "substantial change."

    A program must submit the proposed change to the office 10 days before it's made. The office must give written approval of the change before it can go into effect.

    A "substantial change" is defined as a change to the:

    • Classroom site.
    • Clinical site.
    • Curriculum.
    • Instructor.

    To submit a proposed change, use this form: Notice of Substantial Change Feeding Assistant Training Program.

Learn more about how we regulate our care programs

Last revised May 2, 2022