New! Temperature Excursion Reporting form and workflow instructions.
Now that you are using data loggers to monitor temperatures in your VFC vaccine storage units, are you having more temperature excursions? Be sure to take steps to protect your vaccines and use the new Workflow Instructions and email the Temperature Excursion Reporting form to firstname.lastname@example.org for further instructions. Please remember to include your VFC representative on the email.
Reminder: All VFC providers are required to use digital data loggers starting January 1, 2018.
All VFC vaccine coordinators and back-up coordinators are required to complete an an annual training. In 2017, nearly half of provider offices have either not submitted their training certificates or have not completed the certificates correctly. The 2017 VFC required training is available through CDC's You Call The Shots. You can access the instructions and links to the modules through a GovDelivery email that was sent to VFC providers on June 21, 2017. Please review your records to ensure that the vaccine coordinator and back-up coordinator in your office have completed the trainings correctly.
About the VFC Program
The VFC Program:
- Provides public purchased vaccine, for eligible children, at no charge to VFC enrolled public and private providers.
- Automatically covers vaccines recommended by the Advisory Committee on Immunization Practices (ACIP) and approved by the Centers for Disease Control and Prevention (CDC).
- Saves parents and enrolled providers out-of-pocket expenses for vaccine.
- Eliminates or reduces vaccine cost as a barrier to vaccinating eligible children.
- Encourages keeping children in their medical home for comprehensive health care.
For Health Professionals who are interested in becoming a VFC provider
If you are a health care provider and would like to enroll in our VFC Program, send us an email with your contact information and we will send you enrollment information.
For additional information about the VFC program, please visit CDC website:
Who is eligible to receive VFC vaccines?
Children ages 0-18 years of age who meet at least one of the following criteria are eligible to receive VFC vaccines:
- Medicaid eligible
- American Indian or Alaska Native
- Underinsured children are eligible to receive VFC vaccine only through a Federally Qualified Health Center (FQHC), or a Rural Health Center (RHC)
For more information about who is eligible for the VFC program, please visit the CDC website
Trainings, Resources, and Forms for VFC Providers
VFC Trainings and Webinars
- Watch the May 2, 2017 VFC Spring Update webinar. You can also download the slides from the webinar for your records.
- Watch the 2016 webinar training or view the slides | Webinar help
- 2015 VFC Update (PDF)
- 2016 VFC/WIR Update (PDF)
- 2015 Vaccine Recommendation and Immunization Program Update (PDF)
Forms and Resources
- View CDC's Vaccine storage and handling tool kit
- Digital Data Logger Guidance from the WI VFC Program (2017)
- Vaccine Restitution Policy-Agreement
- Vaccine Return-Request for Authorization to Return Vaccine (form)
- Vaccine Administration Record English (form) (PDF)
- Vaccine Administration Record Spanish (form) (PDF)
- Celsius Freezer Temperature log from IAC
- Celsius Refrigerator Temperature log from IAC
- Fahrenheit Freezer Temperature log
- Fahrenheit Refrigerator Temperature log
What happens if the temperature in my storage unit goes out of range?
Step 1. Take immediate action and move affected vaccine to a working storage unit
Step 2. Label the vaccines "DO NOT USE." Do not throw out affected vaccine
Step 3. Call the manufacturers to determine the viability of the vaccine. Request a "determination letter" be sent to you.
- GlaxoSmithKline: 1-877-356-8368
- MedImmune: 1-877-663-4411
- Merck: 215-631-5852
- Pfizer: 1-800-438-1985
- Sanofi-Pasteur: 1-800-822-2463
Step 4. Email the determination letter, and the Temperature Excursion Incident Report (for more instructions take a look at the excursion workflow sheet) to the Wisconsin VFC Program (VFC@dhs.wisconsin.gov). If vaccine is not usable, follow the steps to return spoiled vaccine which is found on the third page of the Temperature Excursion Incident Report. If vaccine is usable, follow the manufacturers instructions for use.
Remember: Look into what caused the temperatures to go out of range and fix the issue. If it was human error, please provide appropriate training. If it was the unit malfunctioning, please have repairs done prior to returning any usable vaccine to the unit.
What vaccines are available through the VFC program?
Under the Vaccines for Children Program (VFC) all vaccines that are approved by the Advisory Council on Immunization Practices (ACIP) for children less than 19 years of age are available to providers enrolled in the VFC program. When a new vaccine is approved and the ACIP recommendations are published, the Wisconsin Immunization Program will have that vaccine available for providers to order as soon as it becomes available.
The current vaccines available are:
- DTaP, IPV (Kinrix)
- DTaP, Hep B, IPV (Pediarix)
- DTaP, HIB, IPV (Pentacel)
- Haemophilus Influenzae B (Pedvax and ActHib)
- Hepatitis A
- Hepatitis B
- Human Papillomavirus (HPV)
- Influenza Vaccine (includes FluMist)
- Measles, Mumps, Rubella (MMR)
- Men B
- Meningococcal Conjugate (MCV4)
- Pneumovax 23
- Rotavirus (RotaTeq and Rotarix)
If you have questions regarding VFC vaccines, please send us an email with your contact information.