PPS: Mental Health and Alcohol and Other Drug Abuse

County agencies are required to submit data to the Program Participation System describing all enrolled mental health and substance use consumers, the services they receive, and their functional status.

We use this data to evaluate the performance and capacity of Wisconsin's behavioral health system. 

Data specifications

• PP60.150.DUV03-AODA (PDF) Technical notes for IT staff: AODA batch upload upload process
• PP60.150.DUV09-Mental Health (PDF) Technical notes for IT staff: MH batch upload process
• AODA Data Dictionary (Excel) AODA field definitions and reference tables
• MH Data Dictionary (Excel) MH field definitions and reference tables
• PPS MH-AODA Batch Modifications (Word) Modifications to batch file specifications for MH/AODA

Batch XML specifications

• AODA and MH Excel File Templates - Excel templates from which an XML file can be created
• AODA XXX YYYYMMDD HHMM (XML) XML file layout for AODA
• Mapping Your Source Data to XML (PDF) Guidelines to generate MH and AODA XML files from an Excel spreadsheet 
• MH XXX YYYYMMDD HHMM (XML) XML file layout for MH
• PPS Batch Processing Guidelines, P-02150 (PDF)

Training materials

• Mental Health and AODA User Training (PDF)
• Quick Reference Guide (PDF)
• Report Guide (PDF)
• Provider IDs in the PPS Mental Health and Substance Use Modules, P-02151 (PDF)

PPS portal

• Quick Guide to Running PPS PORTAL Reports, P-01845 (PDF)
• Quick Guide to Running PPS PORTAL Reports for State Users, P-01845A (PDF)
• PPS PORTAL Login Request Guide, P-01845B (PDF)
• PPS PORTAL Login Request Guide for Wisconsin DHS Employees, P-01845C (PDF)
• PPS PORTAL Login Request Guide for Access Administrators, P-01845D (PDF)
• PPS PORTAL Access Administrator Guide, P-01845E (PDF)
• PPS PORTAL Report Summaries, P-01845F (PDF)
• PPS PORTAL Library, P-01845G (PDF)
• PPS PORTAL Report Feedback Form, F-02167 (Word)

For PPS application questions or problems, contact:

DHS SOS Desk
608-266-9198
Fax: 608-267-2437
Hours of operation: 8:00 a.m.- 4:00 p.m. (Monday-Thursday)

You may call at other times and leave a message. Someone will return your call at the beginning of the next shift.