Birth to 3 Program: SAS

SAS Institute has developed the department’s new Enterprise Data Warehouse/Data Analytics and Reporting (EDW/DAR) Solution, referred to as SAS. The Birth to 3 Program data comes from the Program Participation System (PPS).

For information on using SAS and accessing the pre-built reports, reference the Wisconsin Birth to 3 Program Guide to SAS, P-03567 (PDF). You can also either watch the January 2024 training recording or view the January 2024 training slides.

How to access SAS

To access SAS, go to https://prod.widhs.cloudanalytics.sas.com/SASDrive/.

Note: SAS can only be accessed from an approved IP address. You must be on an approved network (either physically or by a virtual private network or VPN) to access the Wisconsin Department of Health Services (DHS) data warehouse through SAS. Please contact the SAS helpdesk at widhs-helpdesk@sas.com if you are not able to connect.

Recommendation: Save the link to access SAS as a favorite to get into SAS. To do this, right click on the link to access SAS and choose copy link. Open your browser and enter the link into the address bar. Save it as a favorite for that browser. Do not save the “login page” (prod.widhs.cloudanalytics.sas.com/SASLogon/login) as your favorite. You cannot access SAS from that webpage.

Resources

Available Birth to 3 Program reports

This report is used by county Birth to 3 program staff to monitor compliance with timely services being provided to children in the program as identified on the individualized family service plan (IFSP). The report includes children with services starting during the specified time period and "no new service" children.

Watch the Indicator 1 video

This report provides child outcome rating data that can be used to assess the impact of program services on children served.

Watch the Indicator 3 video

This report is used by county Birth to 3 program staff to monitor their compliance for timely IFSPs.

Watch the Indicator 7 video

This report is used by county Birth to 3 program staff to monitor compliance with timely IFSP transition steps documented on the IFSP.

Watch the Indicator 8A video

This report is used by county Birth to 3 program staff to monitor compliance with referrals to the local education agency (LEA). It includes data on various transition activities.

Watch the Indicator 8B video

This report is used by county Birth to 3 program staff to monitor compliance with timely transition planning conferences (TPC).

This report is used by county Birth to 3 program staff to verify the one-day child count data and provide verification for the Oct. 1 child count certification process.

Watch the County October 1 Child Count Report video

This report provides a list of children that were added to PPS when referred to the program but no further information about the child has been updated in PPS, specifically the initial IFSP date and closing date and reason.

Watch the County Unknown Status Report video

This report is used by county Birth to 3 program staff to monitor timely entry of services from the IFSP into PPS.

Watch the County Unknown Status Report video

This report provides a list of all children enrolled in the Birth to 3 Program within a specified time period.

Watch the County Enrolled Children Report video

This report provides a list of children enrolled in the program with services listed in PPS that have no start dates.

Watch the County Services With No Start Date Report video

This report generates basic information for children referred within a specified time period.

Watch the County Services With No Start Date Report video

This report generates a list of demographics for children referred within a specified time period.

Watch the County Demographics Report video

This report generates a way for Birth to 3 Programs to be prompted to complete transition activities for children 2 years and older including transition plan and steps, LEA Notification, referral to the LEA, and TPCs.

Watch the County LEA Timelines Report video

This report generates a way for Birth to 3 Programs to be prompted to schedule the IFSP updates in a timely fashion.

Watch the IFSP Updates Due Report video

SAS Virtual Learning Environment

The SAS Virtual Learning Environment (VLE) is somewhere you go to retrieve training content and materials, access job aids and documentation, and register for live online classes.

Glossary

 
Last revised March 22, 2024