X-Ray Facility Registrations, Surveys, and Inspections

The x-ray unit has a new online payment system available.

Alternatively, a check made payable to Department of Health Services to can be submitted to the following :

DHS X-ray Protection
PO Box 93521
Milwaukee, WI 53293-3521

The check must have a copy of the x-ray facility's Initial Registration Requirements and Initial Registration Invoice or X-ray Facility Registration Renewal Invoice. (A payment made by check without the accompanying documentation will be significantly delayed.)

Please do not use "Bill Pay" as an alternative to using our online payment system or submitting a paper check.

If you have questions, please email the Radiation Protection Section, or call 608-267-4782.

 

Wisconsin Stat. §§ 254.31–254.45 requires annual registration, by the Department of Health Services, of all x-ray devices.

Wisconsin X-Ray Facility Statute and Administrative Code

  1. Wisconsin Stat. § 254.35
  2. Wisconsin Admin. Code. ch DHS 157 — Administrative Rules (Appendices M, N, R,)
    a. Pertinent Medical X-ray, Subchapters: I, III, VIII, X, XI, XII, Appendices: M, N, R
    b. Pertinent Dental X-ray, Chiropractor, Subchapters: I, III, VIII, X, XI, XII
    Podiatry and Veterinary, Appendix: R
    c. Pertinent Industrial X-ray, Subchapters: I, III, IV, VIII, X, XI, XII
    d. Pertinent Industrial Cabinet, Subchapters: I, III, VIII, IX, X, XI, XII and Analytical X-ray, Appendix: R
    e. Pertinent Subchapter/Appendices titles: I
    - General Provisions, III - Standards for Protection from radiation, IV - Radiation Safety Requirements for Industrial Radiographic Operations, VIII - X-ray Device Requirements, IX - Cabinet and Analytical X-ray Systems, X - Notices, Instructions and Reports to Workers, XI - Inspection by the Department, XII - Enforcement, L-Topics to be covered in the Cross-training of Operators of PET/CT systems, M - Information to be submitted by persons proposing to conduct Healing Arts Screening, N - Exemptions from Patient Shielding for certain Fluoroscopic Procedures, R - Examples of Severity Levels, T - Nationally Tracked Source Thresholds.

Instructions for Registering X-ray Facilities:

To register a new facility with x-ray devices, or notify us of a change in ownership for an existing facility: Fill out DHS X-ray Initial Registration/Change online form. The Using the DHS X-ray Initial Registration/Change Instructions will help you with any questions, or call us at 608-267-4782. The appropriate fee (see Fee Calculator) can be paid online at the DHS X-ray Program Epayment Page, (once you receive notification that the application is complete). The fee can also be submitted through the US Mail with a check made payable to the Department of Health Services, accompanied by a current invoice, should be mailed to:

DHS X-ray Protection
PO Box 93521
Milwaukee, WI 53293-3521

Please note that a change in ownership of an existing facility requires a new registration fee and then a new registration number will be generated.

Notifications of changes or additions to the x-ray devices of existing registered facilities must be provided within 30 days.  To register changes in the number of tubes (new x-ray devices or a change in the tube count), please use the online DHS X-ray Initial Registration/Change form, using the drop down list for "Add X-ray device," "Remove X-ray Device," or "Update X-ray Device."

No fee is required when adding or changing device information to a current registration from February through October. The change in device information will appear on your next annual renewal notice.

Please note:

  1. Multiple x-ray units at a single radiation installation and under the control of one person may be registered on a single registration application and for one fee.
  2. If the units/sources are located at separate addresses, each installation will require a separate registration and fee.
  3. Registration of sources of ionizing radiation must be made by the person in control.
  4. Renewal Renewal Invoices are sent out by the Department of Health Services in November of each year.

If you have questions, please contact staff at the Division of Public Health for assistance.

To assist with speedier service, we now have a group email. Please feel free to send us any questions, technical or administrative.

Surveys/Inspections

DHS Radiation Protection personnel conduct inspections of x-ray facilities to determine compliance with Wis. Admin. Code ch. DHS 157. After an inspection, a copy of the report will be sent to the registrant.

Operator/Radiographer License Information

Wisconsin requires all operators of x-ray units used for human diagnostic medical imaging  to be licensed as a radiographer or have a limited x-ray machine operator (LXMO) permit. To request information about how to apply for either a license or permit, contact the Wisconsin Department of Safety and Professional Services, Radiography licensing:

Additional contact information:

  • State of Wisconsin, Department of Safety and Professional Services, PO Box 8935, Madison, WI 53708-8935
  • Street Address: Department of Safety and Professional Services, 1400 East Washington Ave., Room 112, Madison, WI 53703
  • Phone: 608-266-2112, 877-617-1565
  • Email: dsps@wisconsin.gov

For additional information, see the Wisconsin Society of Radiologic Technologists State Licensing webpage.

Informational Links

  1. Fee Calculator for registering Ionizing Radiation Devices
  2. Online DHS X-ray Initial Registration/change form.
  3. Using the DHS X-ray Initial Registration/Change instructions.
  4. Electronic Payment system
  5. State of Wisconsin Mammography Compliance (MQSA)
  6. FDA site for X-ray machine requirements
  7. NEXT (Nationwide Evaluation of X-ray Trends) Overview and results 9/2003.
  8. X-Ray Regulatory Guide - Radiation Safety Program.

Radiation Protection Section Contacts

William Balke
X-ray Supervisor
608-267-4787

Theresa "Wendy" McMillan
X-ray Program Associate
608-267-4782

Division of Public Health
Radiation Protection Section
P.O. Box 2659
Madison, WI 53701-2659
Fax: 608-267-4799

X-ray Inspectors

Larry Legro
608-267-4785

Mark Scott
608-267-4786

Brad Pitt
608-261-6865

Sandra Anible
608-267-4783

Denise Buzzell
608-267-4798

Pamela Fischer
608-267-4784

Jenny Wunn
608-267-4788

Last Revised: October 8, 2019