Emergency Medical Services: Funding Assistance Program (EMS-FAP)

The Funding Assistance Program funding formula has changed based on recommendations from the Wisconsin Emergency Medical Services Advisory Board. Services are no longer required to provide WARDS run data and numbers of EMS professionals. The new formula is still based on population for support and improvements. Education funds will be divided equally among services applying.

The Funding Assistance Program application period closes at 11:59 p.m. on Friday, July 31, 2020. Applications submitted after July 31, 2020, will not be considered for FAP funding. We encourage you to review the FAP Grant Guidance document, P-02422 (PDF) (especially the Getting Started section), the Frequently Asked Questions document, P-02422b (PDF) and the FAP Purchasing Guide, P-02422a (PDF) before completing the application process. We have created a FAP Checklist, P-02422b (PDF) to assist you in your preparation for the SFY 2021 FAP application process.

The application and required expense report will be available in E-Licensing. Service directors will need to log in to complete both forms. These two forms will be submitted through E-Licensing during the application period. In addition, the Municipal Signature and Population Verification Page, F-47255 (PDF) must be completed (including signatures) and uploaded as a document into the documents tab of E-Licensing. If you have completed the FAP application process for state fiscal year (SFY) 2020, and your primary service area has not changed, you can use the data collected on the SFY 2020 form.

State Transforming Agency Resources (STAR)

STAR is an efficient and reliable system designed to provide better consistency among state agencies as well as a modernization of the state's IT infrastructure. STAR maintains the state's finance, budget, procurement, business intelligence and human resource functions and is more cost-effective than having each agency support its own IT infrastructure. For STAR assistance please contact DHSDESBFSVendorVAL@dhs.wisconsin.gov. EMS Section staff will not be able to answer questions pertaining to STAR.

Getting Started

Wisconsin Admin. Code § DHS 110.48(1) states the service director serves as the primary contact between the EMS provider and DHS. The service director for the eligible service will have access to the EMS FAP grant application for SFY 21 and expense report for SFY 20. The service director will need to perform the following steps to complete the EMS FAP grant application for SFY 2021:

How to Apply

All Wisconsin EMS applications are located in the Wisconsin E-Licensing system. The following steps will assist you in your application submission process:

  1. The service director will log into the Wisconsin E-Licensing system.
  2. Once logged into the account, navigate to the “Application” tab.
  3. In the “Available Applications” page, select “Service Applications.”
  4. Access your service SFY 21 FAP grant application. If you cannot locate your current SFY 21 FAP application or expense report, please contact your EMS regional coordinator.
  5. Complete the SFY 21 FAP application process.
  6. Submit the SFY 21 FAP grant application for review by the Friday, July 31, 2020 deadline.
  7. You will receive a confirmation notification email that your service SFY 21 FAP grant application has been received into the Wisconsin E-Licensing system.
  8. The SFY 21 FAP grant application will be reviewed for processing.

How to Submit the Financial Report for the FAP

All Wisconsin EMS applications are located in the Wisconsin E-Licensing system. The following steps will assist you in your application submission process:

  1. The service director will need to log into the Wisconsin E-Licensing system.
  2. Once logged into the account, navigate to the “Application” tab.
  3. In the “Available Applications” page, select “Service Applications.”
  4. Access your service FAP Expense Report application. If you cannot locate your current FAP Expense Report, please contact your EMS regional coordinator.
  5. Complete the FAP Expense Report application process.
  6. Submit the FAP Expense Report application for review by the Friday, July 31, 2020, deadline.
  7. You will receive a confirmation notification email that your service FAP Expense Report application has been received into the Wisconsin E-Licensing system.
  8. Your FAP Expense Report application will be reviewed.

Notification of Award

You will receive a confirmation notification email that your service SFY 21 FAP grant application has been approved and the monies awarded. 

You will receive notification that your service SFY 21 FAP grant application has been denied and no monies awarded through the US postal mail to the EMS service US postal mailing address in the EMS service account.

Payee Information: Type of Service Designation

As part of the application, the ambulance service provider is asked to designate its "type of service." Choices include:

  • Municipal/public agency: If the service is a municipal or a public agency the check will be made payable to the municipality or its subunits.  The municipality is responsible for determining the preferred payee when setting up its information within STAR.
  • Nonstock nonprofit corporation: If the ambulance service is organized as a nonprofit corporation under Wis. Stat. ch. 181, the check is made payable to the ambulance service.
  • Private, for-profit corporation: Wis. Stat. § 256.12(4)(b) mandates that allocations to private, for-profit ambulance services be paid to the contracting municipality. Checks for ambulance service providers that are for-profit services are also made payable to the designated municipality.
  • Other

No matter who the check is made payable to, the money must be allocated to the ambulance service provider and used for the purposes described in Wis. Stat. § 256.12(4) and Wis. Stat. § 256.15(5).

FAP Audit Process

The audit process verifies the following information for the service application for EMS FAP monies:

  • Service organization type
  • Base rate $3,588
  • Service area population
  • Service area population multiplied by the per capita rate of 0.05

FAP Financial Report Audit Process

The audit process verifies the following information for the service financial report for EMS FAP monies:

  • Education spending records
  • Escrow accounts
  • Vehicle initial purchase or maintenance costs
  • Purchased equipment costs

For more information or assistance, please contact DHSEMSSMail@dhs.wisconsin.gov.

Last Revised: May 15, 2020