Emergency Medical Services: Funding Assistance Program (EMS-FAP)

Important FAP Update:

We have received a number of calls and emails regarding the compressed time frame for FAP applications. We recognize the difficulties this may have created for some and in response to those concerns, we are extending the application deadline to July 31, 2019. All applications, expense reports, and municipal population verification forms must be submitted/uploaded by 11:59 p.m. on July 31. We have a statutory deadline for distribution of the FAP funds by August 31, and all applications must be reviewed for compliance with state law, the funding amount determined, and checks cut. We anticipate receiving just under 400 applications this year so we encourage you to file your application as soon as possible.

The Funding Assistance Program application period opens on Monday, July 1, 2019, at noon and closes at 11:59 p.m. on Wednesday, July 31, 2019. The application and required expense report will be available in e-licensing. Service directors will need to log in to complete both forms beginning on July 1, 2019. These two forms will be submitted through e-licensing during the application period. In addition, the Municipal Signature and Population Verification Page, F-47255 (PDF) must be completed (including signatures) and uploaded as a document into the documents tab of e-licensing. We encourage you to review the FAP Grant Guidance document, P-02422 (PDF) (especially the Getting Started section), the Frequently Asked Questions document, P-02422b (PDF) and the FAP Purchasing Guide, P-02422a (PDF) before completing the application process.

If you have any questions, please feel free to contact your regional coordinator or our office. Thank you!

Getting Started

Wisconsin Admin. Code § DHS 110.48(1) states the service director serves as the primary contact between the EMS provider and DHS. The service director for the eligible service will have access to the EMS FAP grant application for SFY 20.

The service director will need to perform the following steps to complete the EMS FAP grant application for SFY 2020:

Note: Populations still need to be included on the application to determine the total population of your service area.

How to Apply

All Wisconsin EMS applications are located in the Wisconsin E-Licensing system. The following steps will assist you in your application submission process:

  1. The service director will log into the Wisconsin E-Licensing system.
  2. Once logged into the account, navigate to the “Application” tab.
  3. In the “Available Applications” page, select “Service Applications.”
  4. Access your service EMS FAP grant application. If you cannot locate your current FAP application or expense report, please contact your EMS regional coordinator.
  5. Complete the application process.
  6. Submit the EMS FAP grant application for review by the grant deadline.
  7. You will receive a confirmation notification email that your service EMS FAP grant application has been received into the Wisconsin E-Licensing system.
  8. The EMS FAP grant application will be reviewed.

How to Submit the Financial Report for the FAP

All Wisconsin EMS applications are located in the Wisconsin E-Licensing system. The following steps will assist you in your application submission process:

  1. The service director will need to log into the Wisconsin E-Licensing system.
  2. Once logged into the account, navigate to the “Application” tab.
  3. In the “Available Applications” page, select “Service Applications.”
  4. Access your service EMS FAP grant application. If you cannot locate your current FAP application or expense report, please contact your EMS regional coordinator.
  5. Complete the application process.
  6. Submit the EMS FAP financial report application for review by the grant deadline.
  7. You will receive a confirmation notification email that your service EMS FAP financial report application has been received into the Wisconsin E-Licensing system.
  8. Your EMS FAP financial report application will be reviewed.

Notification of Award

You will receive a confirmation notification email that your service EMS FAP grant application has been approved and the monies awarded. 

You will receive notification that your service EMS FAP grant application has been denied and no monies awarded through the US postal mail.

Payee Information: Type of Service Designation

As part of the application, the ambulance service provider is asked to designate its "type of service." Choices include:

  • Municipal/public agency: State accounting policies mandate that checks for a public agency be paid to the treasurer of a municipality. (Checks for ambulance service providers that are public agencies are made payable to the designated municipality.)
  • Nonstock nonprofit corporation: If the ambulance service is organized as a nonprofit corporation under Wis. Stat. ch. 181, the check is made payable to the ambulance service.
  • Private, for-profit corporation: Wis. Stat. § 256.12(4)(b) mandates that allocations to private, for-profit ambulance services be paid to the contracting municipality. Checks for ambulance service providers that are for-profit services are also made payable to the designated municipality.
  • Other

Municipalities are given specific instructions with each check on what the EMS FAP funds are to be used for. The municipality can choose to do one of the following:

  • Turn over the check to the ambulance service.
  • Run the check through its books and issue a new check to the ambulance service.
  • Keep the money and records of the money and pay the ambulance service as it presents invoices and paid receipts for appropriate expenditures.

In any case, the money must be allocated to the ambulance service provider.

FAP Grant Audit Process

The audit process verifies the following information for the service application for EMS FAP grant monies:

  • Service organization type
  • Base rate $3,588
  • Service area population
  • Service area population multiplied by the per capita rate of 0.03
  • Run volume from July 1, 2017, through June 30, 2018
  • Number of EMTs on the roster on June 30, 2018
  • Fixed training amount

FAP Financial Report Audit Process

The audit process verifies the following information for the service financial report for EMS FAP grant monies:

  • Education spending records
  • Escrow accounts
  • Vehicle initial purchase or maintenance costs
  • Purchased equipment costs

For more information or assistance, please contact DHSEMSSMail@dhs.wisconsin.gov or call our office at 608-266-1568.

Current EMS-FAP links

Last Revised: July 12, 2019